Re: [epf-orga] EPF 19 Attendance – NL-IX and Open Peering
by Léon van der Laan
Hi Arnold,
I would like to come back on this. As Nadir is responsible for France, I would like the team to discuss which account will be de-activated.
Thanks again for your support!
Met vriendelijke groet,
Léon van der Laan
Commercial Director
Late Summer Drink 2026
10th September 2025
17:00 – 23:00 (CEST)
Scheveningen, Netherlands
Register Here<https://www.nl-ix.net/articles-events/event/late-summer-drink-2026/>
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NL-ix — 25 Years of Trusted Interconnection
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3072 AP Rotterdam
The Netherlands
This e-mail contains proprietary information about NL-ix. It is exclusively intended for the recipient of this e-mail, and should not be copied or distributed to Third parties. If you have received this e-mail in error, kindly notify us immediately and delete the message (including any attachments) from your system. None of the pricing or any other information contained in, or attached to this document shall be contractually binding unless and until incorporated in a formal written and countersigned contract between the parties.
Op 25-08-2026, 18:37 heeft 'Arnold Nipper' <arnold.nipper(a)de-cix.net> geschreven:
Hey Léon
Great to hear that you are happy with the solution. One minor issue.
Part of the deal also was:
> In practice this requires no change on your side. Four of your
> colleagues have already activated their MEET accounts, and those four
> keep full access, including any meetings they have already arranged. We
> will de-activate MEET for the remaining two. If you would prefer a
> different combination of four, please let us know by Friday, 28 August
> 2026, 12:00 CEST and we will arrange it.
Kalkman, Dirk (Open Peering) did not yet activate his account. So we
picked him.
Meanwhile, all of the NL-ix attendees activated their account. As
Bennacef, Nadir (NL-ix) doesn's show an ASN, we picked him.
Kind regards
Arnold
On 2026-08-25 15:33, Léon van der Laan wrote:
> Hey Arnold,
>
> Great to hear from you and thank you for taking the time to review the
> situation again with the organising team.
>
> We appreciate both the reconsideration of our case and your
> acknowledgement that the registrations were approved and acted upon in
> good faith. We also appreciate the recognition of the practical
> implications and costs that had already been incurred by our colleagues
> based on those approvals.
>
> Thank you for offering this solution. We are pleased that all six
> registered colleagues will be able to attend EPF 2026 without requiring
> any cancellations or changes to existing travel arrangements.
>
> We are grateful for the efforts made to resolve this matter and
> appreciate the constructive and pragmatic approach taken by the EPF
> team. We highly value our relationship with EPF, thank you for your
> understanding, and look forward to another successful event.
>
> Kind regards,
>
> Met vriendelijke groet,
>
>
> Léon van der Laan
> Commercial Director
>
> *Late Summer Drink 2026*
> 10^th September 2025
> 17:00–23:00 (CEST)
> Scheveningen, Netherlands
>
> _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> summer-drink-2026/>
>
>
> *NL-IX-25-years-Bounce-White-2.gif*
> *
> *
>
> NL-ix — 25 Years of Trusted Interconnection
>
> *
> *
> M:_+31 64 7900 360_ <tel:+31647900360>
> E:_leonde@nl-ix.net<mailto:_leonde@nl-ix.net>_ <mailto:yourname@nl-ix.net<mailto:yourname@nl-ix.net>>
> W:_nl-ix.net_ <http://www.nl-ix.net/>
> Wilhelminakade 123, 4th floor
> 3072 AP Rotterdam
> The Netherlands
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this e-
> mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or any
> other information contained in, or attached to this document shall be
> contractually binding unless and until incorporated in a formal written
> and countersigned contract between the parties./
>
>
> Op 25-08-2026, 14:38 heeft 'Arnold Nipper' <arnold.nipper(a)de-cix.net<mailto:arnold.nipper@de-cix.net>>
> geschreven:
>
> Dear Léon,
>
> Thank you for your message and for setting out the background so clearly.
>
> Having reviewed the case again within the organising team, we
> acknowledge that NL-ix and Open Peering are both brands of Broadband
> Hosting B.V., and that this was not identified on our side when the
> registrations were submitted and approved. We also fully recognise that
> your colleagues acted in good faith on those approvals, that flights,
> hotels and meetings have already been booked and confirmed, and that
> real costs are attached to them. That timing is on us, and we are sorry
> for the inconvenience it has caused.
>
> We would therefore like to offer the following practical solution for
> EPF 2026:
>
> * All six registered colleagues are welcome to attend. No one needs to
> be cancelled and no travel arrangements need to be undone.
>
> * In line with the attendance limit of four representatives per
> organisation, four of the six will have access to MEET and 1-1 meetings.
>
> * The remaining two colleagues are welcome to join the conference
> programme, coffee breaks, the social events and the networking areas,
> but will not have a MEET account or 1-1 meeting slots.
>
> In practice this requires no change on your side. Four of your
> colleagues have already activated their MEET accounts, and those four
> keep full access, including any meetings they have already arranged. We
> will de-activate MEET for the remaining two. If you would prefer a
> different combination of four, please let us know by Friday, 28 August
> 2026, 12:00 CEST and we will arrange it.
>
> We would ask you to treat this as a one-time accommodation for this
> edition rather than a precedent, and we note and appreciate your
> commitment to aligning future registrations with the clarified policy
> from EPF 2027 onwards.
>
> Thank you for your patience and for your continued support of EPF.
>
> Kind regards,
> Caro and Arnold, on behalf of the EPF Organising Team
>
> On 2026-08-24 18:00, Léon van der Laan wrote:
> > Dear Carolin,
> >
> > While we appreciate and respect EPF's desire to apply its attendance
> > policy consistently, we would like to raise a concern regarding the way
> > this situation has developed.
> >
> > Following our registrations, we received formal registration approvals
> > from EPF for six participants. Based on these approvals, our colleagues
> > proceeded with their travel planning, booked flights and hotels, and
> > scheduled meetings with customers, partners and industry peers during
> > the event. Given these approvals, it is difficult for us to understand
> > why this issue is only being raised now, several months after
> > registration, formal approvals and after meeting tool was made available
> > by EPF. Had this concern been brought to our attention when the
> > registrations were submitted, we would have had the opportunity to
> > adjust our plans accordingly and avoid unnecessary costs and
> inconvenience.
> >
> > >From our perspective, NL-ix and Open Peering acted in good faith based
> > on approvals received directly from EPF this year and previous years. We
> > therefore feel that the consequences of what appears to be a late review
> > of the registrations are now being placed entirely on our side.
> >
> > To provide complete transparency, we will attach copies of the formal
> > approval confirmations received from EPF.
> >
> > Rather than continuing this discussion by email, we would welcome the
> > opportunity to discuss the matter directly. We therefore propose a short
> > call tomorrow to review the facts and explore a practical solution that
> > works for all parties.
> > We remain committed to respecting the clarified attendance policy going
> > forward and will ensure that our registrations for future EPF editions
> > fully align with the requirements communicated by EPF.
> >
> > Thank you for your consideration. We look forward to speaking with you
> > and hope we can resolve this matter in a constructive manner.
> >
> > Kind regards,
> >
> >
> > Léon van der Laan
> > Commercial Director
> >
> > *Late Summer Drink 2026*
> > 10^th September 2025
> > 17:00–23:00 (CEST)
> > Scheveningen, Netherlands
> >
> > _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> <https://www.nl-ix.net/articles-events/event/late->
> > summer-drink-2026/>
> >
> >
> > *NL-IX-25-years-Bounce-White-2.gif*
> > *
> > *
> >
> > NL-ix — 25 Years of Trusted Interconnection
> >
> > *
> > *
> > M:_+31 64 7900 360_ <tel:+31647900360>
> > E:_leonde@nl-ix.net<mailto:_leonde@nl-ix.net> <mailto:_leonde@nl-ix.net<mailto:_leonde@nl-ix.net>>_ <mailto:yourname@nl-
> ix.net <mailto:yourname@nl-ix.net<mailto:yourname@nl-ix.net>>>
> > W:_nl-ix.net_ <http://www.nl-ix.net/> <http://www.nl-ix.net/>>
> > Wilhelminakade 123, 4th floor
> > 3072 AP Rotterdam
> > The Netherlands
> > /This e-mail contains proprietary information about NL-ix. It is
> > exclusively intended for the recipient of this e-mail, and should not
> > be copied or distributed to Third parties. If you have received this e-
> > mail in error, kindly notify us immediately and delete the message
> > (including any attachments) from your system. None of the pricing or any
> > other information contained in, or attached to this document shall be
> > contractually binding unless and until incorporated in a formal written
> > and countersigned contract between the parties./
> >
> >
> > *Van: *Léon van der Laan <leonde(a)nl-ix.net<mailto:leonde@nl-ix.net> <mailto:leonde@nl-ix.net<mailto:leonde@nl-ix.net>>>
> > *Datum: *maandag, 24 augustus 2026 om 15:25
> > *Aan: *Carolin Geib <carolin.geib(a)de-cix.net<mailto:carolin.geib@de-cix.net> <mailto:carolin.geib@de-
> cix.net>>
> > *CC: *orga(a)peering-forum.eu<mailto:orga@peering-forum.eu> <mailto:orga@peering-forum.eu<mailto:orga@peering-forum.eu>>
> <orga(a)peering-forum.eu<mailto:orga@peering-forum.eu> <mailto:orga@peering-forum.eu<mailto:orga@peering-forum.eu>>>
> > *Onderwerp: *Re: EPF 19 Attendance – NL-IX and Open Peering
> >
> > Dear Carolin,
> >
> > Thank you for your response and for taking the time to consider our
> request.
> >
> > While we understand and respect EPF's intention to apply the
> > participation terms consistently, we must admit we are disappointed by
> > this outcome, particularly given the timing.
> >
> > Our registrations were submitted quite some time ago. Since then, travel
> > arrangements, hotel bookings and customer meetings have already been
> > planned and confirmed by our colleagues. The request to reduce our
> > attendance comes only at a very late stage and even after the EPF
> > meeting tool has already been opened by EPF itself.
> >
> > What we find difficult to understand is why this issue was not raised
> > when the registrations were originally submitted. Had we been informed
> > at that point, we would have had the opportunity to adjust our plans
> > accordingly and avoid unnecessary costs and inconvenience. Instead, the
> > financial and operational impact of this late decision is now entirely
> > on our side.
> >
> > Given our continued support of EPF as a sponsor for the third
> > consecutive year, and considering that a similar registration approach
> > has never previously resulted in objections, we had hoped for a more
> > flexible and pragmatic approach in this specific situation. We are not
> > asking for a structural exception to the policy, but rather for
> > reasonable consideration of the circumstances and timing surrounding
> > this year's registrations.
> >
> > We would therefore like to kindly ask once more whether the EPF team
> > would be willing to reconsider its position and provide a one-time
> > accommodation for EPF 2026. We are, of course, willing to ensure that
> > all future registrations fully comply with the clarified interpretation
> > of the attendance rules and commit to taking this into account when
> > planning for EPF 2027.
> >
> > We greatly value our relationship with EPF and hope that a mutually
> > acceptable solution can still be found.
> >
> > Thank you again for your consideration, and we look forward to your
> > response.
> >
> > Kind regards,
> >
> >
> > Léon van der Laan
> > Commercial Director
> >
> > *Late Summer Drink 2026*
> > 10^th September 2025
> > 17:00–23:00 (CEST)
> > Scheveningen, Netherlands
> >
> > _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> <https://www.nl-ix.net/articles-events/event/late->
> > summer-drink-2026/>
> >
> >
> > *NL-IX-25-years-Bounce-White-2.gif*
> > *
> > *
> >
> > NL-ix — 25 Years of Trusted Interconnection
> >
> > *
> > *
> > M:_+31 64 7900 360_ <tel:+31647900360>
> > E:_leonde@nl-ix.net<mailto:_leonde@nl-ix.net> <mailto:_leonde@nl-ix.net<mailto:_leonde@nl-ix.net>>_ <mailto:yourname@nl-
> ix.net <mailto:yourname@nl-ix.net<mailto:yourname@nl-ix.net>>>
> > W:_nl-ix.net_ <http://www.nl-ix.net/> <http://www.nl-ix.net/>>
> > Wilhelminakade 123, 4th floor
> > 3072 AP Rotterdam
> > The Netherlands
> > /This e-mail contains proprietary information about NL-ix. It is
> > exclusively intended for the recipient of this e-mail, and should not
> > be copied or distributed to Third parties. If you have received this e-
> > mail in error, kindly notify us immediately and delete the message
> > (including any attachments) from your system. None of the pricing or any
> > other information contained in, or attached to this document shall be
> > contractually binding unless and until incorporated in a formal written
> > and countersigned contract between the parties./
> >
> >
> > *Van: *Carolin Geib <carolin.geib(a)de-cix.net<mailto:carolin.geib@de-cix.net> <mailto:carolin.geib@de-
> cix.net>>
> > *Datum: *maandag, 24 augustus 2026 om 13:55
> > *Aan: *Léon van der Laan <leonde(a)nl-ix.net<mailto:leonde@nl-ix.net> <mailto:leonde@nl-ix.net<mailto:leonde@nl-ix.net>>>
> > *CC: *orga(a)peering-forum.eu<mailto:orga@peering-forum.eu> <mailto:orga@peering-forum.eu<mailto:orga@peering-forum.eu>>
> <orga(a)peering-forum.eu<mailto:orga@peering-forum.eu> <mailto:orga@peering-forum.eu<mailto:orga@peering-forum.eu>>>
> > *Onderwerp: *AW: EPF 19 Attendance – NL-IX and Open Peering
> >
> > Dear Léon,
> >
> > Thank you for your message and for sharing the background. We fully
> > understand your perspective and appreciate NL-IX’s long-standing support
> > of EPF.
> >
> > At the same time, we have recently tightened and clarified our EPF
> > participation terms and will apply them consistently and strictly going
> > forward. This is important to ensure fairness and equal treatment for
> > all participants and sponsors. We therefore kindly ask for your
> > understanding and acceptance that, unfortunately, we cannot make an
> > exception for EPF 2026.
> >
> > We sincerely regret any inconvenience this may cause. Please be assured
> > that this decision is not directed against any individual or company,
> > but solely reflects our commitment to applying the participation terms
> > fairly and consistently to everyone.
> >
> > We greatly value having NL-IX on board as an EPF sponsor and very much
> > appreciate your continued support and commitment to the EPF community.
> >
> > Please let us know who the four NL-IX participants will be, so that we
> > can make sure the registrations are correctly reflected on our side.
> >
> > Thank you for your understanding, and we look forward to welcoming you
> > and the NL-IX team at EPF 2026.
> >
> > Kind regards,
> >
> > Carolin
> >
> > On behalf of the hosts (AMS-IX, DE-CIX, LINX and NETNOD)
> >
> > *Von:* Léon van der Laan <leonde(a)nl-ix.net<mailto:leonde@nl-ix.net> <mailto:leonde@nl-ix.net<mailto:leonde@nl-ix.net>>>
> > *Gesendet:* Montag, 24. August 2026 11:07
> > *An:* Carolin Geib <carolin.geib(a)de-cix.net<mailto:carolin.geib@de-cix.net> <mailto:carolin.geib@de-
> cix.net>>
> > *Cc:* orga(a)peering-forum.eu<mailto:orga@peering-forum.eu> <mailto:orga@peering-forum.eu<mailto:orga@peering-forum.eu>>
> > *Betreff:* FW: EPF 19 Attendance – NL-IX and Open Peering
> >
> > Dear Carolin,
> >
> > Thank you for your email and for taking the time to explain the
> > application of the EPF attendance policy.
> >
> > First of all, we fully understand and respect the need to apply the
> > rules consistently and fairly across all participants and sponsors.
> >
> > That said, we would like to provide some context from our side. NL-ix is
> > sponsoring EPF for the third consecutive year, and our registration
> > approach this year has been identical to that of previous years. In all
> > prior editions, this has never resulted in any concerns or issues being
> > raised.
> >
> > In fact, in 2024 it was not a problem for us to have an additional
> > colleague attending through Open Peering alongside our sponsorship
> > registrations, resulting in a total of five attendees. Last year,
> > including the sponsorship registrations, we attended with four
> > representatives. Given this history, the current interpretation comes as
> > a surprise to us.
> >
> > We would therefore like to kindly request a one-time exception for EPF
> > 2026. The registrations have already been completed, appointments during
> > EPF 2026 and some travel and hotel arrangements have already been
> > planned and booked based on our understanding of the participation model
> > applied in previous years. As such, receiving this notification at this
> > stage creates some practical difficulties. Should attendance beyond the
> > four included sponsor registrations require an additional fee, we would
> > be happy to pay the €500 registration fee per extra colleague referenced
> > on the EPF registration website for a fifth and sixth participant.
> >
> > Looking ahead, we will of course take the clarified interpretation of
> > the attendance policy into account when considering our participation
> > and sponsorship plans for future editions.
> >
> > We greatly value EPF and our long-standing involvement in the community,
> > and we hope that a practical solution can be found for this year's event.
> >
> > Thank you for considering our request. We look forward to hearing
> from you.
> >
> > Kind regards,
> >
> > Léon van der Laan
> >
> > Commercial Director
> >
> > *Late Summer Drink 2026*
> >
> > 10^th September 2025
> >
> > 17:00–23:00 (CEST)
> >
> > Scheveningen, Netherlands
> >
> > _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> <https://www.nl-ix.net/articles-events/event/late->
> > summer-drink-2026/>
> >
> > *NL-IX-25-years-Bounce-White-2.gif*
> >
> > NL-ix — 25 Years of Trusted Interconnection
> >
> > M:_+31 64 7900 360_ <tel:+31647900360>
> >
> > E:_leonde@nl-ix.net<mailto:_leonde@nl-ix.net> <mailto:_leonde@nl-ix.net<mailto:_leonde@nl-ix.net>>_ <mailto:yourname@nl-
> ix.net <mailto:yourname@nl-ix.net<mailto:yourname@nl-ix.net>>>
> >
> > W:_nl-ix.net_ <http://www.nl-ix.net/> <http://www.nl-ix.net/>>
> >
> > Wilhelminakade 123, 4th floor
> >
> > 3072 AP Rotterdam
> >
> > The Netherlands
> >
> > /This e-mail contains proprietary information about NL-ix. It is
> > exclusively intended for the recipient of this e-mail, and should not
> > be copied or distributed to Third parties. If you have received this e-
> > mail in error, kindly notify us immediately and delete the message
> > (including any attachments) from your system. None of the pricing or any
> > other information contained in, or attached to this document shall be
> > contractually binding unless and until incorporated in a formal written
> > and countersigned contract between the parties./
> >
> > Begin forwarded message:
> >
> > *From: *Carolin Geib <_carolin.geib(a)de-cix.net<mailto:_carolin.geib@de-cix.net>
> <mailto:_carolin.geib@de-cix.net<mailto:_carolin.geib@de-cix.net>>_
> > <mailto:carolin.geib@de-cix.net<mailto:carolin.geib@de-cix.net> <mailto:carolin.geib@de-cix.net<mailto:carolin.geib@de-cix.net>>>>
> >
> > *Subject: * *EPF 19 Attendance – NL-IX and Open Peering*
> >
> > *Date: *21 August 2026 at 16:15:06 CEST
> >
> > *To: *"_dirk(a)nl-ix.net<mailto:_dirk@nl-ix.net> <mailto:_dirk@nl-ix.net<mailto:_dirk@nl-ix.net>>_ <mailto:dirk@nl-
> ix.net <mailto:dirk@nl-ix.net<mailto:dirk@nl-ix.net>>>" <_dirk(a)nl-ix.net<mailto:_dirk@nl-ix.net> <mailto:_dirk@nl-ix.net<mailto:_dirk@nl-ix.net>>_
> > <mailto:dirk@nl-ix.net<mailto:dirk@nl-ix.net> <mailto:dirk@nl-ix.net<mailto:dirk@nl-ix.net>>>>, "_kevin@nl-
> ix.net <mailto:_kevin@nl-ix.net<mailto:_kevin@nl-ix.net>>_ <mailto:kevin@nl-
> > ix.net>" <_kevin(a)nl-ix.net<mailto:_kevin@nl-ix.net> <mailto:_kevin@nl-ix.net<mailto:_kevin@nl-ix.net>>_
> <mailto:kevin@nl-ix.net<mailto:kevin@nl-ix.net> <mailto:kevin@nl-ix.net<mailto:kevin@nl-ix.net>>>>, "_vinnie@nl-
> > ix.net_ <mailto:vinnie@nl-ix.net<mailto:vinnie@nl-ix.net> <mailto:vinnie@nl-ix.net<mailto:vinnie@nl-ix.net>>>"
> <_vinnie(a)nl-ix.net<mailto:_vinnie@nl-ix.net> <mailto:_vinnie@nl-ix.net<mailto:_vinnie@nl-ix.net>>_
> > <mailto:vinnie@nl-ix.net<mailto:vinnie@nl-ix.net> <mailto:vinnie@nl-ix.net<mailto:vinnie@nl-ix.net>>>>, "_nadir@nl-
> ix.net <mailto:_nadir@nl-ix.net<mailto:_nadir@nl-ix.net>>_ <mailto:nadir@nl-
> > ix.net>" <_nadir(a)nl-ix.net<mailto:_nadir@nl-ix.net> <mailto:_nadir@nl-ix.net<mailto:_nadir@nl-ix.net>>_
> <mailto:nadir@nl-ix.net<mailto:nadir@nl-ix.net> <mailto:nadir@nl-ix.net<mailto:nadir@nl-ix.net>>>>,
> > "_slobodan(a)nl-ix.net<mailto:_slobodan@nl-ix.net> <mailto:_slobodan@nl-ix.net<mailto:_slobodan@nl-ix.net>>_
> <mailto:slobodan@nl-ix.net<mailto:slobodan@nl-ix.net> <mailto:slobodan@nl-ix.net<mailto:slobodan@nl-ix.net>>>" <_slobodan@nl-
> > ix.net_ <mailto:slobodan@nl-ix.net<mailto:slobodan@nl-ix.net> <mailto:slobodan@nl-ix.net<mailto:slobodan@nl-ix.net>>>>,
> "_mike(a)nl-ix.net<mailto:_mike@nl-ix.net> <mailto:_mike@nl-ix.net<mailto:_mike@nl-ix.net>>_
> > <mailto:mike@nl-ix.net<mailto:mike@nl-ix.net> <mailto:mike@nl-ix.net<mailto:mike@nl-ix.net>>>" <_mike(a)nl-ix.net<mailto:_mike@nl-ix.net>
> <mailto:_mike@nl-ix.net<mailto:_mike@nl-ix.net>>_ <mailto:mike@nl-ix.net<mailto:mike@nl-ix.net> <mailto:mike@nl-ix.net<mailto:mike@nl-ix.net>>>>
> >
> > *Cc: *"'orga(a)peering-forum.eu<mailto:orga@peering-forum.eu> <mailto:orga@peering-forum.eu<mailto:orga@peering-forum.eu>>'"
> <_orga(a)peering-forum.eu<mailto:_orga@peering-forum.eu> <mailto:_orga@peering-forum.eu<mailto:_orga@peering-forum.eu>>_
> > <mailto:orga@peering-forum.eu<mailto:orga@peering-forum.eu> <mailto:orga@peering-forum.eu<mailto:orga@peering-forum.eu>>>>
> >
> > Dear NL-IX and Open Peering colleagues,
> >
> > I hope you are well.
> >
> > Following a review of the EPF registrations, we received a note
> > regarding the registrations from NL-IX and Open Peering. As both
> > entities belong to the same parent organisation, Broadband Hosting
> > B.V., we need to apply the EPF attendance policy accordingly.
> >
> > _The relevant rule states:_
> >
> > “The attendance limit applies per organisation, not per ASN. This
> > means that organisations with multiple ASNs connected to one or more
> > host IXPs are still limited to a maximum of four representatives in
> > total. Separate entities belonging to the same parent organisation
> > may be treated as a single entity for capacity limits.”
> >
> > As a Silver Sponsor, your sponsorship includes four attendees. Four
> > representatives is also the maximum number of participants permitted
> > per network under the general EPF attendance rules.
> >
> > Therefore, if NL-IX and Open Peering would like to attend with six
> > representatives in total, it would be necessary to upgrade the
> > sponsorship to Platinum, which would allow the additional attendees.
> >
> > If you would prefer to remain on the Silver Sponsorship, could you
> > please let us know which four participants will attend the EPF and
> > whose names we should remove from the registration list *by Monday,
> > 24 August, at the latest?*
> >
> > We fully appreciate that this may be inconvenient, and we hope you
> > understand that we need to apply the rules consistently to ensure a
> > fair and balanced event for all participants and sponsors.
> >
> > Thank you very much for your understanding and cooperation. Please
> > let us know how you would like to proceed.
> >
> > Best regards,
> >
> > Carolin
> >
> > On behalf of the EPF hosts
> >
> >
>
> --
> Arnold Nipper
> Chief Technology Evangelist and Co-Founder
>
> DE-CIX Management GmbH
> Lindleystraße 12 | 60314 Frankfurt a.M. | Germany
> Phone & Mobile +49 172 2650958
> arnold.nipper(a)de-cix.net<mailto:arnold.nipper@de-cix.net> <mailto:arnold.nipper@de-cix.net<mailto:arnold.nipper@de-cix.net>> | www.de-cix.net
> Bookwithme: https://go.de-cix.net/bookwithme <https://go.de-cix.net/
> bookwithme>
> Geschaeftsfuehrer Ivaylo Ivanov, Alexander Hüsch
> Registergericht AG Koeln HRB 51135
>
> Want to work at DE-CIX: https://de-cix.net/en/about-de-cix/careers
> <https://de-cix.net/en/about-de-cix/careers>
>
>
>
--
Arnold Nipper
Chief Technology Evangelist and Co-Founder
DE-CIX Management GmbH
Lindleystraße 12 | 60314 Frankfurt a.M. | Germany
Phone & Mobile +49 172 2650958
arnold.nipper(a)de-cix.net<mailto:arnold.nipper@de-cix.net> | www.de-cix.net
Bookwithme: https://go.de-cix.net/bookwithme
Geschaeftsfuehrer Ivaylo Ivanov, Alexander Hüsch
Registergericht AG Koeln HRB 51135
Want to work at DE-CIX: https://de-cix.net/en/about-de-cix/careers
Aug. 25, 2026
Re: [epf-orga] [epf-pc] [epf-info] EPF 2026 - registration declined
by Arnold Nipper
Got it, Reshma. We definitely want you to present. Best of luck with the
paperwork!
I've sent an email via pretalx. Just minor issues.
Arnold
On 2026-08-25 19:50, Das, Reshma via Epf-pc wrote:
> Hi Arnold,
>
> Sorry for the inconvenience. It is just some paperwork that requires
> approvals from multiple parties.
>
>
> * Carolin will keep your registration open until next Thursday (the
> day after tomorrow?)
>
>>>> Not the day after tomorrow, but *Thursday, September 3rd. If I receive the necessary approvals before
> then, I will let you know.*
> If we do not have confirmation by September 3rd, Anton will be presenting.
>
> If I am able to travel Tuesday works, but since there is a possibility
> that Anton needs to present that’s why I was ok to get a slot suitable
> for Anton.
>
> Thanks & Regards,
> Reshma Das
>
>
>
> On 8/25/26, 10:34 AM, "Arnold Nipper" <arnold.nipper(a)de-cix.net> wrote:
>
> Hi both
>
> On 2026-08-25 19:20, Das, Reshma wrote:
>
> > I am still working on my travel documents. If they do not arrive in
> > time, Anton will present instead
> >
> > We have set next Thursday as the deadline to confirm who will be
> > presenting. Therefore, I would like to request that both of us be
> > registered as speakers for now.
> >
> > If needed, I can upload the presentation with both of our names listed
> > as presenters.
> >
>
> *sigh* … we've been going forth and back several times with Anton
> regarding the time slot. Honestly, we would like to have the talk on
> Tuesday. What I propose
>
> * Carolin will keep your registration open until next Thursday (the
> day after tomorrow?)
>
> * I've already added Anton as a speaker
>
> * Upload the final presentation when you know who is presenting
>
> * We keep both slots (Tue/Wed) available for your presentation
>
>
> Arnold
>
> Get Outlook for Mac <https://aka.ms/GetOutlookForMac>
>
> _____________________________________________________________________________
> Epf-pc mailing list
> Epf-pc(a)peering-forum.eu
> https://lists.peering-forum.eu/mailman/listinfo/epf-pc
>
> AMS-IX Mailing lists are subject to the AMS-IX Mailing Lists Code of Conduct:
> https://ams-ix.net/connect-to-ams-ix/relevant-links-documents/mailing-lists…
>
> To unsubscribe, either send an email to Epf-pc-unsubscribe(a)peering-forum.eu,
> or visit https://lists.peering-forum.eu/mailman/options/epf-pc
--
Arnold Nipper
Chief Technology Evangelist and Co-Founder
DE-CIX Management GmbH
Lindleystraße 12 | 60314 Frankfurt a.M. | Germany
Phone & Mobile +49 172 2650958
arnold.nipper(a)de-cix.net | www.de-cix.net
Bookwithme: https://go.de-cix.net/bookwithme
Geschaeftsfuehrer Ivaylo Ivanov, Alexander Hüsch
Registergericht AG Koeln HRB 51135
Want to work at DE-CIX: https://de-cix.net/en/about-de-cix/careers
Aug. 25, 2026
Re: [epf-orga] [epf-info] EPF 2026 - registration declined
by Das, Reshma
Hi Arnold,
Sorry for the inconvenience. It is just some paperwork that requires approvals from multiple parties.
* Carolin will keep your registration open until next Thursday (the
day after tomorrow?)
>>> Not the day after tomorrow, but Thursday, September 3rd. If I receive the necessary approvals before then, I will let you know.
If we do not have confirmation by September 3rd, Anton will be presenting.
If I am able to travel Tuesday works, but since there is a possibility that Anton needs to present that’s why I was ok to get a slot suitable for Anton.
Thanks & Regards,
Reshma Das
On 8/25/26, 10:34 AM, "Arnold Nipper" <arnold.nipper(a)de-cix.net> wrote:
Hi both
On 2026-08-25 19:20, Das, Reshma wrote:
> I am still working on my travel documents. If they do not arrive in
> time, Anton will present instead
>
> We have set next Thursday as the deadline to confirm who will be
> presenting. Therefore, I would like to request that both of us be
> registered as speakers for now.
>
> If needed, I can upload the presentation with both of our names listed
> as presenters.
>
*sigh* … we've been going forth and back several times with Anton
regarding the time slot. Honestly, we would like to have the talk on
Tuesday. What I propose
* Carolin will keep your registration open until next Thursday (the
day after tomorrow?)
* I've already added Anton as a speaker
* Upload the final presentation when you know who is presenting
* We keep both slots (Tue/Wed) available for your presentation
Arnold
Get Outlook for Mac<https://aka.ms/GetOutlookForMac>
Aug. 25, 2026
Re: [epf-orga] [epf-info] EPF 2026 - registration declined
by Arnold Nipper
Hi both
On 2026-08-25 19:20, Das, Reshma wrote:
> I am still working on my travel documents. If they do not arrive in
> time, Anton will present instead
>
> We have set next Thursday as the deadline to confirm who will be
> presenting. Therefore, I would like to request that both of us be
> registered as speakers for now.
>
> If needed, I can upload the presentation with both of our names listed
> as presenters.
>
*sigh* … we've been going forth and back several times with Anton
regarding the time slot. Honestly, we would like to have the talk on
Tuesday. What I propose
* Carolin will keep your registration open until next Thursday (the
day after tomorrow?)
* I've already added Anton as a speaker
* Upload the final presentation when you know who is presenting
* We keep both slots (Tue/Wed) available for your presentation
Arnold
Aug. 25, 2026
Re: [epf-orga] [epf-info] EPF 2026 - registration declined
by Das, Reshma
Hi Arnold,
I am still working on my travel documents. If they do not arrive in time, Anton will present instead
We have set next Thursday as the deadline to confirm who will be presenting. Therefore, I would like to request that both of us be registered as speakers for now.
If needed, I can upload the presentation with both of our names listed as presenters.
Thanks & Regards,
Reshma Das
On 8/25/26, 9:27 AM, "Arnold Nipper" <arnold.nipper(a)de-cix.net> wrote:
Hi Reshma and Anton
my understanding is that Anton is presenting. Please clarify!
Greetings
Arnold
On 2026-08-25 17:36, Das, Reshma via Peering-forum-info-list wrote:
> Hi All,
>
> I am an invited speaker for the event. My proposal has been accepted and
> also given a time slot.
>
> I will be presenting RFC-10005 at the forum.
>
> I was asked to register for the event, hence I am surprised that my
> registration is declined.
>
> Thanks & Regards,
> Reshma Das
>
> Get Outlook for Mac <https://aka.ms/GetOutlookForMac>
> *From: *European Peering Forum <info(a)peering-forum.eu<mailto:info@peering-forum.eu>>
> *Date: *Tuesday, August 25, 2026 at 1:02 AM
> *To: *Das, Reshma <reshma.das(a)hpe.com<mailto:reshma.das@hpe.com>>
> *Subject: *EPF 2026 - registration declined
>
>
>
> Dear Reshma,
>
> Thank you for your interest in the European Peering Forum.
>
> Unfortunately, your registration for the forum has been declined because
> you are not peering at any of the four EPF host IXPs and/or the guest
> IXP. If your company has concrete deployment plans at one of the host
> exchanges you are also welcome to attend EPF. Please verify.
>
> If you disagree with our decision, please send an email to info@peering-
> forum.eu.
>
> We apologise for the inconvenience.
>
> Best regards,
>
> EPF Hosts
>
>
>
>
> _____________________________________________________________________________
> Peering-forum-info-list mailing list
> Peering-forum-info-list(a)peering-forum.eu<mailto:Peering-forum-info-list@peering-forum.eu>
> https://lists.peering-forum.eu/mailman/listinfo/peering-forum-info-list
>
> AMS-IX Mailing lists are subject to the AMS-IX Mailing Lists Code of Conduct:
> https://ams-ix.net/connect-to-ams-ix/relevant-links-documents/mailing-lists…
>
> To unsubscribe, either send an email to Peering-forum-info-list-unsubscribe(a)peering-forum.eu<mailto:Peering-forum-info-list-unsubscribe@peering-forum.eu>,
> or visit https://lists.peering-forum.eu/mailman/options/peering-forum-info-list
--
Arnold Nipper
Chief Technology Evangelist and Co-Founder
DE-CIX Management GmbH
Lindleystraße 12 | 60314 Frankfurt a.M. | Germany
Phone & Mobile +49 172 2650958
arnold.nipper(a)de-cix.net<mailto:arnold.nipper@de-cix.net> | www.de-cix.net
Bookwithme: https://go.de-cix.net/bookwithme
Geschaeftsfuehrer Ivaylo Ivanov, Alexander Hüsch
Registergericht AG Koeln HRB 51135
Want to work at DE-CIX: https://de-cix.net/en/about-de-cix/careers
Get Outlook for Mac<https://aka.ms/GetOutlookForMac>
Aug. 25, 2026
Re: [epf-orga] EPF 19 Attendance – NL-IX and Open Peering
by Arnold Nipper
Hey Léon
Great to hear that you are happy with the solution. One minor issue.
Part of the deal also was:
> In practice this requires no change on your side. Four of your
> colleagues have already activated their MEET accounts, and those four
> keep full access, including any meetings they have already arranged. We
> will de-activate MEET for the remaining two. If you would prefer a
> different combination of four, please let us know by Friday, 28 August
> 2026, 12:00 CEST and we will arrange it.
Kalkman, Dirk (Open Peering) did not yet activate his account. So we
picked him.
Meanwhile, all of the NL-ix attendees activated their account. As
Bennacef, Nadir (NL-ix) doesn's show an ASN, we picked him.
Kind regards
Arnold
On 2026-08-25 15:33, Léon van der Laan wrote:
> Hey Arnold,
>
> Great to hear from you and thank you for taking the time to review the
> situation again with the organising team.
>
> We appreciate both the reconsideration of our case and your
> acknowledgement that the registrations were approved and acted upon in
> good faith. We also appreciate the recognition of the practical
> implications and costs that had already been incurred by our colleagues
> based on those approvals.
>
> Thank you for offering this solution. We are pleased that all six
> registered colleagues will be able to attend EPF 2026 without requiring
> any cancellations or changes to existing travel arrangements.
>
> We are grateful for the efforts made to resolve this matter and
> appreciate the constructive and pragmatic approach taken by the EPF
> team. We highly value our relationship with EPF, thank you for your
> understanding, and look forward to another successful event.
>
> Kind regards,
>
> Met vriendelijke groet,
>
>
> Léon van der Laan
> Commercial Director
>
> *Late Summer Drink 2026*
> 10^th September 2025
> 17:00–23:00 (CEST)
> Scheveningen, Netherlands
>
> _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> summer-drink-2026/>
>
>
> *NL-IX-25-years-Bounce-White-2.gif*
> *
> *
>
> NL-ix — 25 Years of Trusted Interconnection
>
> *
> *
> M:_+31 64 7900 360_ <tel:+31647900360>
> E:_leonde@nl-ix.net_ <mailto:yourname@nl-ix.net>
> W:_nl-ix.net_ <http://www.nl-ix.net/>
> Wilhelminakade 123, 4th floor
> 3072 AP Rotterdam
> The Netherlands
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this e-
> mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or any
> other information contained in, or attached to this document shall be
> contractually binding unless and until incorporated in a formal written
> and countersigned contract between the parties./
>
>
> Op 25-08-2026, 14:38 heeft 'Arnold Nipper' <arnold.nipper(a)de-cix.net>
> geschreven:
>
> Dear Léon,
>
> Thank you for your message and for setting out the background so clearly.
>
> Having reviewed the case again within the organising team, we
> acknowledge that NL-ix and Open Peering are both brands of Broadband
> Hosting B.V., and that this was not identified on our side when the
> registrations were submitted and approved. We also fully recognise that
> your colleagues acted in good faith on those approvals, that flights,
> hotels and meetings have already been booked and confirmed, and that
> real costs are attached to them. That timing is on us, and we are sorry
> for the inconvenience it has caused.
>
> We would therefore like to offer the following practical solution for
> EPF 2026:
>
> * All six registered colleagues are welcome to attend. No one needs to
> be cancelled and no travel arrangements need to be undone.
>
> * In line with the attendance limit of four representatives per
> organisation, four of the six will have access to MEET and 1-1 meetings.
>
> * The remaining two colleagues are welcome to join the conference
> programme, coffee breaks, the social events and the networking areas,
> but will not have a MEET account or 1-1 meeting slots.
>
> In practice this requires no change on your side. Four of your
> colleagues have already activated their MEET accounts, and those four
> keep full access, including any meetings they have already arranged. We
> will de-activate MEET for the remaining two. If you would prefer a
> different combination of four, please let us know by Friday, 28 August
> 2026, 12:00 CEST and we will arrange it.
>
> We would ask you to treat this as a one-time accommodation for this
> edition rather than a precedent, and we note and appreciate your
> commitment to aligning future registrations with the clarified policy
> from EPF 2027 onwards.
>
> Thank you for your patience and for your continued support of EPF.
>
> Kind regards,
> Caro and Arnold, on behalf of the EPF Organising Team
>
> On 2026-08-24 18:00, Léon van der Laan wrote:
> > Dear Carolin,
> >
> > While we appreciate and respect EPF's desire to apply its attendance
> > policy consistently, we would like to raise a concern regarding the way
> > this situation has developed.
> >
> > Following our registrations, we received formal registration approvals
> > from EPF for six participants. Based on these approvals, our colleagues
> > proceeded with their travel planning, booked flights and hotels, and
> > scheduled meetings with customers, partners and industry peers during
> > the event. Given these approvals, it is difficult for us to understand
> > why this issue is only being raised now, several months after
> > registration, formal approvals and after meeting tool was made available
> > by EPF. Had this concern been brought to our attention when the
> > registrations were submitted, we would have had the opportunity to
> > adjust our plans accordingly and avoid unnecessary costs and
> inconvenience.
> >
> > >From our perspective, NL-ix and Open Peering acted in good faith based
> > on approvals received directly from EPF this year and previous years. We
> > therefore feel that the consequences of what appears to be a late review
> > of the registrations are now being placed entirely on our side.
> >
> > To provide complete transparency, we will attach copies of the formal
> > approval confirmations received from EPF.
> >
> > Rather than continuing this discussion by email, we would welcome the
> > opportunity to discuss the matter directly. We therefore propose a short
> > call tomorrow to review the facts and explore a practical solution that
> > works for all parties.
> > We remain committed to respecting the clarified attendance policy going
> > forward and will ensure that our registrations for future EPF editions
> > fully align with the requirements communicated by EPF.
> >
> > Thank you for your consideration. We look forward to speaking with you
> > and hope we can resolve this matter in a constructive manner.
> >
> > Kind regards,
> >
> >
> > Léon van der Laan
> > Commercial Director
> >
> > *Late Summer Drink 2026*
> > 10^th September 2025
> > 17:00–23:00 (CEST)
> > Scheveningen, Netherlands
> >
> > _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> <https://www.nl-ix.net/articles-events/event/late->
> > summer-drink-2026/>
> >
> >
> > *NL-IX-25-years-Bounce-White-2.gif*
> > *
> > *
> >
> > NL-ix — 25 Years of Trusted Interconnection
> >
> > *
> > *
> > M:_+31 64 7900 360_ <tel:+31647900360>
> > E:_leonde@nl-ix.net <mailto:_leonde@nl-ix.net>_ <mailto:yourname@nl-
> ix.net <mailto:yourname@nl-ix.net>>
> > W:_nl-ix.net_ <http://www.nl-ix.net/> <http://www.nl-ix.net/>>
> > Wilhelminakade 123, 4th floor
> > 3072 AP Rotterdam
> > The Netherlands
> > /This e-mail contains proprietary information about NL-ix. It is
> > exclusively intended for the recipient of this e-mail, and should not
> > be copied or distributed to Third parties. If you have received this e-
> > mail in error, kindly notify us immediately and delete the message
> > (including any attachments) from your system. None of the pricing or any
> > other information contained in, or attached to this document shall be
> > contractually binding unless and until incorporated in a formal written
> > and countersigned contract between the parties./
> >
> >
> > *Van: *Léon van der Laan <leonde(a)nl-ix.net <mailto:leonde@nl-ix.net>>
> > *Datum: *maandag, 24 augustus 2026 om 15:25
> > *Aan: *Carolin Geib <carolin.geib(a)de-cix.net <mailto:carolin.geib@de-
> cix.net>>
> > *CC: *orga(a)peering-forum.eu <mailto:orga@peering-forum.eu>
> <orga(a)peering-forum.eu <mailto:orga@peering-forum.eu>>
> > *Onderwerp: *Re: EPF 19 Attendance – NL-IX and Open Peering
> >
> > Dear Carolin,
> >
> > Thank you for your response and for taking the time to consider our
> request.
> >
> > While we understand and respect EPF's intention to apply the
> > participation terms consistently, we must admit we are disappointed by
> > this outcome, particularly given the timing.
> >
> > Our registrations were submitted quite some time ago. Since then, travel
> > arrangements, hotel bookings and customer meetings have already been
> > planned and confirmed by our colleagues. The request to reduce our
> > attendance comes only at a very late stage and even after the EPF
> > meeting tool has already been opened by EPF itself.
> >
> > What we find difficult to understand is why this issue was not raised
> > when the registrations were originally submitted. Had we been informed
> > at that point, we would have had the opportunity to adjust our plans
> > accordingly and avoid unnecessary costs and inconvenience. Instead, the
> > financial and operational impact of this late decision is now entirely
> > on our side.
> >
> > Given our continued support of EPF as a sponsor for the third
> > consecutive year, and considering that a similar registration approach
> > has never previously resulted in objections, we had hoped for a more
> > flexible and pragmatic approach in this specific situation. We are not
> > asking for a structural exception to the policy, but rather for
> > reasonable consideration of the circumstances and timing surrounding
> > this year's registrations.
> >
> > We would therefore like to kindly ask once more whether the EPF team
> > would be willing to reconsider its position and provide a one-time
> > accommodation for EPF 2026. We are, of course, willing to ensure that
> > all future registrations fully comply with the clarified interpretation
> > of the attendance rules and commit to taking this into account when
> > planning for EPF 2027.
> >
> > We greatly value our relationship with EPF and hope that a mutually
> > acceptable solution can still be found.
> >
> > Thank you again for your consideration, and we look forward to your
> > response.
> >
> > Kind regards,
> >
> >
> > Léon van der Laan
> > Commercial Director
> >
> > *Late Summer Drink 2026*
> > 10^th September 2025
> > 17:00–23:00 (CEST)
> > Scheveningen, Netherlands
> >
> > _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> <https://www.nl-ix.net/articles-events/event/late->
> > summer-drink-2026/>
> >
> >
> > *NL-IX-25-years-Bounce-White-2.gif*
> > *
> > *
> >
> > NL-ix — 25 Years of Trusted Interconnection
> >
> > *
> > *
> > M:_+31 64 7900 360_ <tel:+31647900360>
> > E:_leonde@nl-ix.net <mailto:_leonde@nl-ix.net>_ <mailto:yourname@nl-
> ix.net <mailto:yourname@nl-ix.net>>
> > W:_nl-ix.net_ <http://www.nl-ix.net/> <http://www.nl-ix.net/>>
> > Wilhelminakade 123, 4th floor
> > 3072 AP Rotterdam
> > The Netherlands
> > /This e-mail contains proprietary information about NL-ix. It is
> > exclusively intended for the recipient of this e-mail, and should not
> > be copied or distributed to Third parties. If you have received this e-
> > mail in error, kindly notify us immediately and delete the message
> > (including any attachments) from your system. None of the pricing or any
> > other information contained in, or attached to this document shall be
> > contractually binding unless and until incorporated in a formal written
> > and countersigned contract between the parties./
> >
> >
> > *Van: *Carolin Geib <carolin.geib(a)de-cix.net <mailto:carolin.geib@de-
> cix.net>>
> > *Datum: *maandag, 24 augustus 2026 om 13:55
> > *Aan: *Léon van der Laan <leonde(a)nl-ix.net <mailto:leonde@nl-ix.net>>
> > *CC: *orga(a)peering-forum.eu <mailto:orga@peering-forum.eu>
> <orga(a)peering-forum.eu <mailto:orga@peering-forum.eu>>
> > *Onderwerp: *AW: EPF 19 Attendance – NL-IX and Open Peering
> >
> > Dear Léon,
> >
> > Thank you for your message and for sharing the background. We fully
> > understand your perspective and appreciate NL-IX’s long-standing support
> > of EPF.
> >
> > At the same time, we have recently tightened and clarified our EPF
> > participation terms and will apply them consistently and strictly going
> > forward. This is important to ensure fairness and equal treatment for
> > all participants and sponsors. We therefore kindly ask for your
> > understanding and acceptance that, unfortunately, we cannot make an
> > exception for EPF 2026.
> >
> > We sincerely regret any inconvenience this may cause. Please be assured
> > that this decision is not directed against any individual or company,
> > but solely reflects our commitment to applying the participation terms
> > fairly and consistently to everyone.
> >
> > We greatly value having NL-IX on board as an EPF sponsor and very much
> > appreciate your continued support and commitment to the EPF community.
> >
> > Please let us know who the four NL-IX participants will be, so that we
> > can make sure the registrations are correctly reflected on our side.
> >
> > Thank you for your understanding, and we look forward to welcoming you
> > and the NL-IX team at EPF 2026.
> >
> > Kind regards,
> >
> > Carolin
> >
> > On behalf of the hosts (AMS-IX, DE-CIX, LINX and NETNOD)
> >
> > *Von:* Léon van der Laan <leonde(a)nl-ix.net <mailto:leonde@nl-ix.net>>
> > *Gesendet:* Montag, 24. August 2026 11:07
> > *An:* Carolin Geib <carolin.geib(a)de-cix.net <mailto:carolin.geib@de-
> cix.net>>
> > *Cc:* orga(a)peering-forum.eu <mailto:orga@peering-forum.eu>
> > *Betreff:* FW: EPF 19 Attendance – NL-IX and Open Peering
> >
> > Dear Carolin,
> >
> > Thank you for your email and for taking the time to explain the
> > application of the EPF attendance policy.
> >
> > First of all, we fully understand and respect the need to apply the
> > rules consistently and fairly across all participants and sponsors.
> >
> > That said, we would like to provide some context from our side. NL-ix is
> > sponsoring EPF for the third consecutive year, and our registration
> > approach this year has been identical to that of previous years. In all
> > prior editions, this has never resulted in any concerns or issues being
> > raised.
> >
> > In fact, in 2024 it was not a problem for us to have an additional
> > colleague attending through Open Peering alongside our sponsorship
> > registrations, resulting in a total of five attendees. Last year,
> > including the sponsorship registrations, we attended with four
> > representatives. Given this history, the current interpretation comes as
> > a surprise to us.
> >
> > We would therefore like to kindly request a one-time exception for EPF
> > 2026. The registrations have already been completed, appointments during
> > EPF 2026 and some travel and hotel arrangements have already been
> > planned and booked based on our understanding of the participation model
> > applied in previous years. As such, receiving this notification at this
> > stage creates some practical difficulties. Should attendance beyond the
> > four included sponsor registrations require an additional fee, we would
> > be happy to pay the €500 registration fee per extra colleague referenced
> > on the EPF registration website for a fifth and sixth participant.
> >
> > Looking ahead, we will of course take the clarified interpretation of
> > the attendance policy into account when considering our participation
> > and sponsorship plans for future editions.
> >
> > We greatly value EPF and our long-standing involvement in the community,
> > and we hope that a practical solution can be found for this year's event.
> >
> > Thank you for considering our request. We look forward to hearing
> from you.
> >
> > Kind regards,
> >
> > Léon van der Laan
> >
> > Commercial Director
> >
> > *Late Summer Drink 2026*
> >
> > 10^th September 2025
> >
> > 17:00–23:00 (CEST)
> >
> > Scheveningen, Netherlands
> >
> > _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> <https://www.nl-ix.net/articles-events/event/late->
> > summer-drink-2026/>
> >
> > *NL-IX-25-years-Bounce-White-2.gif*
> >
> > NL-ix — 25 Years of Trusted Interconnection
> >
> > M:_+31 64 7900 360_ <tel:+31647900360>
> >
> > E:_leonde@nl-ix.net <mailto:_leonde@nl-ix.net>_ <mailto:yourname@nl-
> ix.net <mailto:yourname@nl-ix.net>>
> >
> > W:_nl-ix.net_ <http://www.nl-ix.net/> <http://www.nl-ix.net/>>
> >
> > Wilhelminakade 123, 4th floor
> >
> > 3072 AP Rotterdam
> >
> > The Netherlands
> >
> > /This e-mail contains proprietary information about NL-ix. It is
> > exclusively intended for the recipient of this e-mail, and should not
> > be copied or distributed to Third parties. If you have received this e-
> > mail in error, kindly notify us immediately and delete the message
> > (including any attachments) from your system. None of the pricing or any
> > other information contained in, or attached to this document shall be
> > contractually binding unless and until incorporated in a formal written
> > and countersigned contract between the parties./
> >
> > Begin forwarded message:
> >
> > *From: *Carolin Geib <_carolin.geib(a)de-cix.net
> <mailto:_carolin.geib@de-cix.net>_
> > <mailto:carolin.geib@de-cix.net <mailto:carolin.geib@de-cix.net>>>
> >
> > *Subject: * *EPF 19 Attendance – NL-IX and Open Peering*
> >
> > *Date: *21 August 2026 at 16:15:06 CEST
> >
> > *To: *"_dirk(a)nl-ix.net <mailto:_dirk@nl-ix.net>_ <mailto:dirk@nl-
> ix.net <mailto:dirk@nl-ix.net>>" <_dirk(a)nl-ix.net <mailto:_dirk@nl-ix.net>_
> > <mailto:dirk@nl-ix.net <mailto:dirk@nl-ix.net>>>, "_kevin@nl-
> ix.net <mailto:_kevin@nl-ix.net>_ <mailto:kevin@nl-
> > ix.net>" <_kevin(a)nl-ix.net <mailto:_kevin@nl-ix.net>_
> <mailto:kevin@nl-ix.net <mailto:kevin@nl-ix.net>>>, "_vinnie@nl-
> > ix.net_ <mailto:vinnie@nl-ix.net <mailto:vinnie@nl-ix.net>>"
> <_vinnie(a)nl-ix.net <mailto:_vinnie@nl-ix.net>_
> > <mailto:vinnie@nl-ix.net <mailto:vinnie@nl-ix.net>>>, "_nadir@nl-
> ix.net <mailto:_nadir@nl-ix.net>_ <mailto:nadir@nl-
> > ix.net>" <_nadir(a)nl-ix.net <mailto:_nadir@nl-ix.net>_
> <mailto:nadir@nl-ix.net <mailto:nadir@nl-ix.net>>>,
> > "_slobodan(a)nl-ix.net <mailto:_slobodan@nl-ix.net>_
> <mailto:slobodan@nl-ix.net <mailto:slobodan@nl-ix.net>>" <_slobodan@nl-
> > ix.net_ <mailto:slobodan@nl-ix.net <mailto:slobodan@nl-ix.net>>>,
> "_mike(a)nl-ix.net <mailto:_mike@nl-ix.net>_
> > <mailto:mike@nl-ix.net <mailto:mike@nl-ix.net>>" <_mike(a)nl-ix.net
> <mailto:_mike@nl-ix.net>_ <mailto:mike@nl-ix.net <mailto:mike@nl-ix.net>>>
> >
> > *Cc: *"'orga(a)peering-forum.eu <mailto:orga@peering-forum.eu>'"
> <_orga(a)peering-forum.eu <mailto:_orga@peering-forum.eu>_
> > <mailto:orga@peering-forum.eu <mailto:orga@peering-forum.eu>>>
> >
> > Dear NL-IX and Open Peering colleagues,
> >
> > I hope you are well.
> >
> > Following a review of the EPF registrations, we received a note
> > regarding the registrations from NL-IX and Open Peering. As both
> > entities belong to the same parent organisation, Broadband Hosting
> > B.V., we need to apply the EPF attendance policy accordingly.
> >
> > _The relevant rule states:_
> >
> > “The attendance limit applies per organisation, not per ASN. This
> > means that organisations with multiple ASNs connected to one or more
> > host IXPs are still limited to a maximum of four representatives in
> > total. Separate entities belonging to the same parent organisation
> > may be treated as a single entity for capacity limits.”
> >
> > As a Silver Sponsor, your sponsorship includes four attendees. Four
> > representatives is also the maximum number of participants permitted
> > per network under the general EPF attendance rules.
> >
> > Therefore, if NL-IX and Open Peering would like to attend with six
> > representatives in total, it would be necessary to upgrade the
> > sponsorship to Platinum, which would allow the additional attendees.
> >
> > If you would prefer to remain on the Silver Sponsorship, could you
> > please let us know which four participants will attend the EPF and
> > whose names we should remove from the registration list *by Monday,
> > 24 August, at the latest?*
> >
> > We fully appreciate that this may be inconvenient, and we hope you
> > understand that we need to apply the rules consistently to ensure a
> > fair and balanced event for all participants and sponsors.
> >
> > Thank you very much for your understanding and cooperation. Please
> > let us know how you would like to proceed.
> >
> > Best regards,
> >
> > Carolin
> >
> > On behalf of the EPF hosts
> >
> >
>
> --
> Arnold Nipper
> Chief Technology Evangelist and Co-Founder
>
> DE-CIX Management GmbH
> Lindleystraße 12 | 60314 Frankfurt a.M. | Germany
> Phone & Mobile +49 172 2650958
> arnold.nipper(a)de-cix.net <mailto:arnold.nipper@de-cix.net> | www.de-cix.net
> Bookwithme: https://go.de-cix.net/bookwithme <https://go.de-cix.net/
> bookwithme>
> Geschaeftsfuehrer Ivaylo Ivanov, Alexander Hüsch
> Registergericht AG Koeln HRB 51135
>
> Want to work at DE-CIX: https://de-cix.net/en/about-de-cix/careers
> <https://de-cix.net/en/about-de-cix/careers>
>
>
>
--
Arnold Nipper
Chief Technology Evangelist and Co-Founder
DE-CIX Management GmbH
Lindleystraße 12 | 60314 Frankfurt a.M. | Germany
Phone & Mobile +49 172 2650958
arnold.nipper(a)de-cix.net | www.de-cix.net
Bookwithme: https://go.de-cix.net/bookwithme
Geschaeftsfuehrer Ivaylo Ivanov, Alexander Hüsch
Registergericht AG Koeln HRB 51135
Want to work at DE-CIX: https://de-cix.net/en/about-de-cix/careers
Aug. 25, 2026
Re: [epf-orga] [epf-info] EPF 2026 - registration declined
by Arnold Nipper
Hi Reshma and Anton
my understanding is that Anton is presenting. Please clarify!
Greetings
Arnold
On 2026-08-25 17:36, Das, Reshma via Peering-forum-info-list wrote:
> Hi All,
>
> I am an invited speaker for the event. My proposal has been accepted and
> also given a time slot.
>
> I will be presenting RFC-10005 at the forum.
>
> I was asked to register for the event, hence I am surprised that my
> registration is declined.
>
> Thanks & Regards,
> Reshma Das
>
> Get Outlook for Mac <https://aka.ms/GetOutlookForMac>
> *From: *European Peering Forum <info(a)peering-forum.eu>
> *Date: *Tuesday, August 25, 2026 at 1:02 AM
> *To: *Das, Reshma <reshma.das(a)hpe.com>
> *Subject: *EPF 2026 - registration declined
>
>
>
> Dear Reshma,
>
> Thank you for your interest in the European Peering Forum.
>
> Unfortunately, your registration for the forum has been declined because
> you are not peering at any of the four EPF host IXPs and/or the guest
> IXP. If your company has concrete deployment plans at one of the host
> exchanges you are also welcome to attend EPF. Please verify.
>
> If you disagree with our decision, please send an email to info@peering-
> forum.eu.
>
> We apologise for the inconvenience.
>
> Best regards,
>
> EPF Hosts
>
>
>
>
> _____________________________________________________________________________
> Peering-forum-info-list mailing list
> Peering-forum-info-list(a)peering-forum.eu
> https://lists.peering-forum.eu/mailman/listinfo/peering-forum-info-list
>
> AMS-IX Mailing lists are subject to the AMS-IX Mailing Lists Code of Conduct:
> https://ams-ix.net/connect-to-ams-ix/relevant-links-documents/mailing-lists…
>
> To unsubscribe, either send an email to Peering-forum-info-list-unsubscribe(a)peering-forum.eu,
> or visit https://lists.peering-forum.eu/mailman/options/peering-forum-info-list
--
Arnold Nipper
Chief Technology Evangelist and Co-Founder
DE-CIX Management GmbH
Lindleystraße 12 | 60314 Frankfurt a.M. | Germany
Phone & Mobile +49 172 2650958
arnold.nipper(a)de-cix.net | www.de-cix.net
Bookwithme: https://go.de-cix.net/bookwithme
Geschaeftsfuehrer Ivaylo Ivanov, Alexander Hüsch
Registergericht AG Koeln HRB 51135
Want to work at DE-CIX: https://de-cix.net/en/about-de-cix/careers
Aug. 25, 2026
Fwd: EPF 19 Attendance – NL-IX and Open Peering
by Arnold Nipper
Hi Julia
can you please de-activate/remove the MEET accounts of
* Kalkman, Dirk (Open Peering)
* Bennacef, Nadir (NL-ix)
this giving Broadband Hosting B.V. 4 accounts. Dirk definitely did not
yet activate hos account. Nadir did. Please check if there are sessions
scheduled.
TIA and greetings
Arnold
-------- Forwarded Message --------
Subject: Re: [epf-orga] EPF 19 Attendance – NL-IX and Open Peering
Resent-Date: Tue, 25 Aug 2026 16:19:17 +0200 (CEST)
Resent-From: arnold.nipper(a)de-cix.net
Date: Tue, 25 Aug 2026 13:33:08 +0000
From: Léon van der Laan <leonde(a)nl-ix.net>
To: orga(a)peering-forum.eu <orga(a)peering-forum.eu>
CC: orga(a)peering-forum.eu <orga(a)peering-forum.eu>
Hey Arnold,
Great to hear from you and thank you for taking the time to review the
situation again with the organising team.
We appreciate both the reconsideration of our case and your
acknowledgement that the registrations were approved and acted upon in
good faith. We also appreciate the recognition of the practical
implications and costs that had already been incurred by our colleagues
based on those approvals.
Thank you for offering this solution. We are pleased that all six
registered colleagues will be able to attend EPF 2026 without requiring
any cancellations or changes to existing travel arrangements.
We are grateful for the efforts made to resolve this matter and
appreciate the constructive and pragmatic approach taken by the EPF
team. We highly value our relationship with EPF, thank you for your
understanding, and look forward to another successful event.
Kind regards,
Met vriendelijke groet,
Léon van der Laan
Commercial Director
*Late Summer Drink 2026*
10^th September 2025
17:00–23:00 (CEST)
Scheveningen, Netherlands
_Register Here_
<https://www.nl-ix.net/articles-events/event/late-summer-drink-2026/>
*NL-IX-25-years-Bounce-White-2.gif*
*
*
NL-ix — 25 Years of Trusted Interconnection
*
*
M:_+31 64 7900 360_ <tel:+31647900360>
E:_leonde@nl-ix.net_ <mailto:yourname@nl-ix.net>
W:_nl-ix.net_ <http://www.nl-ix.net/>
Wilhelminakade 123, 4th floor
3072 AP Rotterdam
The Netherlands
/This e-mail contains proprietary information about NL-ix. It is
exclusively intended for the recipient of this e-mail, and should not
be copied or distributed to Third parties. If you have received this
e-mail in error, kindly notify us immediately and delete the message
(including any attachments) from your system. None of the pricing or any
other information contained in, or attached to this document shall be
contractually binding unless and until incorporated in a formal written
and countersigned contract between the parties./
Op 25-08-2026, 14:38 heeft 'Arnold Nipper' <arnold.nipper(a)de-cix.net>
geschreven:
Dear Léon,
Thank you for your message and for setting out the background so clearly.
Having reviewed the case again within the organising team, we
acknowledge that NL-ix and Open Peering are both brands of Broadband
Hosting B.V., and that this was not identified on our side when the
registrations were submitted and approved. We also fully recognise that
your colleagues acted in good faith on those approvals, that flights,
hotels and meetings have already been booked and confirmed, and that
real costs are attached to them. That timing is on us, and we are sorry
for the inconvenience it has caused.
We would therefore like to offer the following practical solution for
EPF 2026:
* All six registered colleagues are welcome to attend. No one needs to
be cancelled and no travel arrangements need to be undone.
* In line with the attendance limit of four representatives per
organisation, four of the six will have access to MEET and 1-1 meetings.
* The remaining two colleagues are welcome to join the conference
programme, coffee breaks, the social events and the networking areas,
but will not have a MEET account or 1-1 meeting slots.
In practice this requires no change on your side. Four of your
colleagues have already activated their MEET accounts, and those four
keep full access, including any meetings they have already arranged. We
will de-activate MEET for the remaining two. If you would prefer a
different combination of four, please let us know by Friday, 28 August
2026, 12:00 CEST and we will arrange it.
We would ask you to treat this as a one-time accommodation for this
edition rather than a precedent, and we note and appreciate your
commitment to aligning future registrations with the clarified policy
from EPF 2027 onwards.
Thank you for your patience and for your continued support of EPF.
Kind regards,
Caro and Arnold, on behalf of the EPF Organising Team
On 2026-08-24 18:00, Léon van der Laan wrote:
> Dear Carolin,
>
> While we appreciate and respect EPF's desire to apply its attendance
> policy consistently, we would like to raise a concern regarding the way
> this situation has developed.
>
> Following our registrations, we received formal registration approvals
> from EPF for six participants. Based on these approvals, our colleagues
> proceeded with their travel planning, booked flights and hotels, and
> scheduled meetings with customers, partners and industry peers during
> the event. Given these approvals, it is difficult for us to understand
> why this issue is only being raised now, several months after
> registration, formal approvals and after meeting tool was made available
> by EPF. Had this concern been brought to our attention when the
> registrations were submitted, we would have had the opportunity to
> adjust our plans accordingly and avoid unnecessary costs and
inconvenience.
>
> >From our perspective, NL-ix and Open Peering acted in good faith based
> on approvals received directly from EPF this year and previous years. We
> therefore feel that the consequences of what appears to be a late review
> of the registrations are now being placed entirely on our side.
>
> To provide complete transparency, we will attach copies of the formal
> approval confirmations received from EPF.
>
> Rather than continuing this discussion by email, we would welcome the
> opportunity to discuss the matter directly. We therefore propose a short
> call tomorrow to review the facts and explore a practical solution that
> works for all parties.
> We remain committed to respecting the clarified attendance policy going
> forward and will ensure that our registrations for future EPF editions
> fully align with the requirements communicated by EPF.
>
> Thank you for your consideration. We look forward to speaking with you
> and hope we can resolve this matter in a constructive manner.
>
> Kind regards,
>
>
> Léon van der Laan
> Commercial Director
>
> *Late Summer Drink 2026*
> 10^th September 2025
> 17:00–23:00 (CEST)
> Scheveningen, Netherlands
>
> _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
<https://www.nl-ix.net/articles-events/event/late->
> summer-drink-2026/>
>
>
> *NL-IX-25-years-Bounce-White-2.gif*
> *
> *
>
> NL-ix — 25 Years of Trusted Interconnection
>
> *
> *
> M:_+31 64 7900 360_ <tel:+31647900360>
> E:_leonde@nl-ix.net <mailto:_leonde@nl-ix.net>_
<mailto:yourname@nl-ix.net <mailto:yourname@nl-ix.net>>
> W:_nl-ix.net_ <http://www.nl-ix.net/> <http://www.nl-ix.net/>>
> Wilhelminakade 123, 4th floor
> 3072 AP Rotterdam
> The Netherlands
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this e-
> mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or any
> other information contained in, or attached to this document shall be
> contractually binding unless and until incorporated in a formal written
> and countersigned contract between the parties./
>
>
> *Van: *Léon van der Laan <leonde(a)nl-ix.net <mailto:leonde@nl-ix.net>>
> *Datum: *maandag, 24 augustus 2026 om 15:25
> *Aan: *Carolin Geib <carolin.geib(a)de-cix.net
<mailto:carolin.geib@de-cix.net>>
> *CC: *orga(a)peering-forum.eu <mailto:orga@peering-forum.eu>
<orga(a)peering-forum.eu <mailto:orga@peering-forum.eu>>
> *Onderwerp: *Re: EPF 19 Attendance – NL-IX and Open Peering
>
> Dear Carolin,
>
> Thank you for your response and for taking the time to consider our
request.
>
> While we understand and respect EPF's intention to apply the
> participation terms consistently, we must admit we are disappointed by
> this outcome, particularly given the timing.
>
> Our registrations were submitted quite some time ago. Since then, travel
> arrangements, hotel bookings and customer meetings have already been
> planned and confirmed by our colleagues. The request to reduce our
> attendance comes only at a very late stage and even after the EPF
> meeting tool has already been opened by EPF itself.
>
> What we find difficult to understand is why this issue was not raised
> when the registrations were originally submitted. Had we been informed
> at that point, we would have had the opportunity to adjust our plans
> accordingly and avoid unnecessary costs and inconvenience. Instead, the
> financial and operational impact of this late decision is now entirely
> on our side.
>
> Given our continued support of EPF as a sponsor for the third
> consecutive year, and considering that a similar registration approach
> has never previously resulted in objections, we had hoped for a more
> flexible and pragmatic approach in this specific situation. We are not
> asking for a structural exception to the policy, but rather for
> reasonable consideration of the circumstances and timing surrounding
> this year's registrations.
>
> We would therefore like to kindly ask once more whether the EPF team
> would be willing to reconsider its position and provide a one-time
> accommodation for EPF 2026. We are, of course, willing to ensure that
> all future registrations fully comply with the clarified interpretation
> of the attendance rules and commit to taking this into account when
> planning for EPF 2027.
>
> We greatly value our relationship with EPF and hope that a mutually
> acceptable solution can still be found.
>
> Thank you again for your consideration, and we look forward to your
> response.
>
> Kind regards,
>
>
> Léon van der Laan
> Commercial Director
>
> *Late Summer Drink 2026*
> 10^th September 2025
> 17:00–23:00 (CEST)
> Scheveningen, Netherlands
>
> _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
<https://www.nl-ix.net/articles-events/event/late->
> summer-drink-2026/>
>
>
> *NL-IX-25-years-Bounce-White-2.gif*
> *
> *
>
> NL-ix — 25 Years of Trusted Interconnection
>
> *
> *
> M:_+31 64 7900 360_ <tel:+31647900360>
> E:_leonde@nl-ix.net <mailto:_leonde@nl-ix.net>_
<mailto:yourname@nl-ix.net <mailto:yourname@nl-ix.net>>
> W:_nl-ix.net_ <http://www.nl-ix.net/> <http://www.nl-ix.net/>>
> Wilhelminakade 123, 4th floor
> 3072 AP Rotterdam
> The Netherlands
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this e-
> mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or any
> other information contained in, or attached to this document shall be
> contractually binding unless and until incorporated in a formal written
> and countersigned contract between the parties./
>
>
> *Van: *Carolin Geib <carolin.geib(a)de-cix.net
<mailto:carolin.geib@de-cix.net>>
> *Datum: *maandag, 24 augustus 2026 om 13:55
> *Aan: *Léon van der Laan <leonde(a)nl-ix.net <mailto:leonde@nl-ix.net>>
> *CC: *orga(a)peering-forum.eu <mailto:orga@peering-forum.eu>
<orga(a)peering-forum.eu <mailto:orga@peering-forum.eu>>
> *Onderwerp: *AW: EPF 19 Attendance – NL-IX and Open Peering
>
> Dear Léon,
>
> Thank you for your message and for sharing the background. We fully
> understand your perspective and appreciate NL-IX’s long-standing support
> of EPF.
>
> At the same time, we have recently tightened and clarified our EPF
> participation terms and will apply them consistently and strictly going
> forward. This is important to ensure fairness and equal treatment for
> all participants and sponsors. We therefore kindly ask for your
> understanding and acceptance that, unfortunately, we cannot make an
> exception for EPF 2026.
>
> We sincerely regret any inconvenience this may cause. Please be assured
> that this decision is not directed against any individual or company,
> but solely reflects our commitment to applying the participation terms
> fairly and consistently to everyone.
>
> We greatly value having NL-IX on board as an EPF sponsor and very much
> appreciate your continued support and commitment to the EPF community.
>
> Please let us know who the four NL-IX participants will be, so that we
> can make sure the registrations are correctly reflected on our side.
>
> Thank you for your understanding, and we look forward to welcoming you
> and the NL-IX team at EPF 2026.
>
> Kind regards,
>
> Carolin
>
> On behalf of the hosts (AMS-IX, DE-CIX, LINX and NETNOD)
>
> *Von:* Léon van der Laan <leonde(a)nl-ix.net <mailto:leonde@nl-ix.net>>
> *Gesendet:* Montag, 24. August 2026 11:07
> *An:* Carolin Geib <carolin.geib(a)de-cix.net
<mailto:carolin.geib@de-cix.net>>
> *Cc:* orga(a)peering-forum.eu <mailto:orga@peering-forum.eu>
> *Betreff:* FW: EPF 19 Attendance – NL-IX and Open Peering
>
> Dear Carolin,
>
> Thank you for your email and for taking the time to explain the
> application of the EPF attendance policy.
>
> First of all, we fully understand and respect the need to apply the
> rules consistently and fairly across all participants and sponsors.
>
> That said, we would like to provide some context from our side. NL-ix is
> sponsoring EPF for the third consecutive year, and our registration
> approach this year has been identical to that of previous years. In all
> prior editions, this has never resulted in any concerns or issues being
> raised.
>
> In fact, in 2024 it was not a problem for us to have an additional
> colleague attending through Open Peering alongside our sponsorship
> registrations, resulting in a total of five attendees. Last year,
> including the sponsorship registrations, we attended with four
> representatives. Given this history, the current interpretation comes as
> a surprise to us.
>
> We would therefore like to kindly request a one-time exception for EPF
> 2026. The registrations have already been completed, appointments during
> EPF 2026 and some travel and hotel arrangements have already been
> planned and booked based on our understanding of the participation model
> applied in previous years. As such, receiving this notification at this
> stage creates some practical difficulties. Should attendance beyond the
> four included sponsor registrations require an additional fee, we would
> be happy to pay the €500 registration fee per extra colleague referenced
> on the EPF registration website for a fifth and sixth participant.
>
> Looking ahead, we will of course take the clarified interpretation of
> the attendance policy into account when considering our participation
> and sponsorship plans for future editions.
>
> We greatly value EPF and our long-standing involvement in the community,
> and we hope that a practical solution can be found for this year's
event.
>
> Thank you for considering our request. We look forward to hearing
from you.
>
> Kind regards,
>
> Léon van der Laan
>
> Commercial Director
>
> *Late Summer Drink 2026*
>
> 10^th September 2025
>
> 17:00–23:00 (CEST)
>
> Scheveningen, Netherlands
>
> _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
<https://www.nl-ix.net/articles-events/event/late->
> summer-drink-2026/>
>
> *NL-IX-25-years-Bounce-White-2.gif*
>
> NL-ix — 25 Years of Trusted Interconnection
>
> M:_+31 64 7900 360_ <tel:+31647900360>
>
> E:_leonde@nl-ix.net <mailto:_leonde@nl-ix.net>_
<mailto:yourname@nl-ix.net <mailto:yourname@nl-ix.net>>
>
> W:_nl-ix.net_ <http://www.nl-ix.net/> <http://www.nl-ix.net/>>
>
> Wilhelminakade 123, 4th floor
>
> 3072 AP Rotterdam
>
> The Netherlands
>
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this e-
> mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or any
> other information contained in, or attached to this document shall be
> contractually binding unless and until incorporated in a formal written
> and countersigned contract between the parties./
>
> Begin forwarded message:
>
> *From: *Carolin Geib <_carolin.geib(a)de-cix.net
<mailto:_carolin.geib@de-cix.net>_
> <mailto:carolin.geib@de-cix.net <mailto:carolin.geib@de-cix.net>>>
>
> *Subject: * *EPF 19 Attendance – NL-IX and Open Peering*
>
> *Date: *21 August 2026 at 16:15:06 CEST
>
> *To: *"_dirk(a)nl-ix.net <mailto:_dirk@nl-ix.net>_
<mailto:dirk@nl-ix.net <mailto:dirk@nl-ix.net>>" <_dirk(a)nl-ix.net
<mailto:_dirk@nl-ix.net>_
> <mailto:dirk@nl-ix.net <mailto:dirk@nl-ix.net>>>,
"_kevin(a)nl-ix.net <mailto:_kevin@nl-ix.net>_ <mailto:kevin@nl-
> ix.net>" <_kevin(a)nl-ix.net <mailto:_kevin@nl-ix.net>_
<mailto:kevin@nl-ix.net <mailto:kevin@nl-ix.net>>>, "_vinnie@nl-
> ix.net_ <mailto:vinnie@nl-ix.net <mailto:vinnie@nl-ix.net>>"
<_vinnie(a)nl-ix.net <mailto:_vinnie@nl-ix.net>_
> <mailto:vinnie@nl-ix.net <mailto:vinnie@nl-ix.net>>>,
"_nadir(a)nl-ix.net <mailto:_nadir@nl-ix.net>_ <mailto:nadir@nl-
> ix.net>" <_nadir(a)nl-ix.net <mailto:_nadir@nl-ix.net>_
<mailto:nadir@nl-ix.net <mailto:nadir@nl-ix.net>>>,
> "_slobodan(a)nl-ix.net <mailto:_slobodan@nl-ix.net>_
<mailto:slobodan@nl-ix.net <mailto:slobodan@nl-ix.net>>" <_slobodan@nl-
> ix.net_ <mailto:slobodan@nl-ix.net
<mailto:slobodan@nl-ix.net>>>, "_mike(a)nl-ix.net <mailto:_mike@nl-ix.net>_
> <mailto:mike@nl-ix.net <mailto:mike@nl-ix.net>>"
<_mike(a)nl-ix.net <mailto:_mike@nl-ix.net>_ <mailto:mike@nl-ix.net
<mailto:mike@nl-ix.net>>>
>
> *Cc: *"'orga(a)peering-forum.eu <mailto:orga@peering-forum.eu>'"
<_orga(a)peering-forum.eu <mailto:_orga@peering-forum.eu>_
> <mailto:orga@peering-forum.eu <mailto:orga@peering-forum.eu>>>
>
> Dear NL-IX and Open Peering colleagues,
>
> I hope you are well.
>
> Following a review of the EPF registrations, we received a note
> regarding the registrations from NL-IX and Open Peering. As both
> entities belong to the same parent organisation, Broadband Hosting
> B.V., we need to apply the EPF attendance policy accordingly.
>
> _The relevant rule states:_
>
> “The attendance limit applies per organisation, not per ASN. This
> means that organisations with multiple ASNs connected to one or more
> host IXPs are still limited to a maximum of four representatives in
> total. Separate entities belonging to the same parent organisation
> may be treated as a single entity for capacity limits.”
>
> As a Silver Sponsor, your sponsorship includes four attendees. Four
> representatives is also the maximum number of participants permitted
> per network under the general EPF attendance rules.
>
> Therefore, if NL-IX and Open Peering would like to attend with six
> representatives in total, it would be necessary to upgrade the
> sponsorship to Platinum, which would allow the additional attendees.
>
> If you would prefer to remain on the Silver Sponsorship, could you
> please let us know which four participants will attend the EPF and
> whose names we should remove from the registration list *by Monday,
> 24 August, at the latest?*
>
> We fully appreciate that this may be inconvenient, and we hope you
> understand that we need to apply the rules consistently to ensure a
> fair and balanced event for all participants and sponsors.
>
> Thank you very much for your understanding and cooperation. Please
> let us know how you would like to proceed.
>
> Best regards,
>
> Carolin
>
> On behalf of the EPF hosts
>
>
--
Arnold Nipper
Chief Technology Evangelist and Co-Founder
DE-CIX Management GmbH
Lindleystraße 12 | 60314 Frankfurt a.M. | Germany
Phone & Mobile +49 172 2650958
arnold.nipper(a)de-cix.net <mailto:arnold.nipper@de-cix.net> | www.de-cix.net
Bookwithme: https://go.de-cix.net/bookwithme
<https://go.de-cix.net/bookwithme>
Geschaeftsfuehrer Ivaylo Ivanov, Alexander Hüsch
Registergericht AG Koeln HRB 51135
Want to work at DE-CIX: https://de-cix.net/en/about-de-cix/careers
<https://de-cix.net/en/about-de-cix/careers>
--
Arnold Nipper
Chief Technology Evangelist and Co-Founder
DE-CIX Management GmbH
Lindleystraße 12 | 60314 Frankfurt a.M. | Germany
Phone & Mobile +49 172 2650958
arnold.nipper(a)de-cix.net | www.de-cix.net
Bookwithme: https://go.de-cix.net/bookwithme
Geschaeftsfuehrer Ivaylo Ivanov, Alexander Hüsch
Registergericht AG Koeln HRB 51135
Want to work at DE-CIX: https://de-cix.net/en/about-de-cix/careers
Aug. 25, 2026
Re: [epf-orga] EPF 19 Attendance – NL-IX and Open Peering
by Léon van der Laan
Hey Arnold,
Great to hear from you and thank you for taking the time to review the situation again with the organising team.
We appreciate both the reconsideration of our case and your acknowledgement that the registrations were approved and acted upon in good faith. We also appreciate the recognition of the practical implications and costs that had already been incurred by our colleagues based on those approvals.
Thank you for offering this solution. We are pleased that all six registered colleagues will be able to attend EPF 2026 without requiring any cancellations or changes to existing travel arrangements.
We are grateful for the efforts made to resolve this matter and appreciate the constructive and pragmatic approach taken by the EPF team. We highly value our relationship with EPF, thank you for your understanding, and look forward to another successful event.
Kind regards,
Met vriendelijke groet,
Léon van der Laan
Commercial Director
Late Summer Drink 2026
10th September 2025
17:00 – 23:00 (CEST)
Scheveningen, Netherlands
Register Here<https://www.nl-ix.net/articles-events/event/late-summer-drink-2026/>
[NL-IX-25-years-Bounce-White-2.gif]
NL-ix — 25 Years of Trusted Interconnection
M: +31 64 7900 360<tel:+31647900360>
E: leonde(a)nl-ix.net<mailto:yourname@nl-ix.net>
W: nl-ix.net<http://www.nl-ix.net/>
Wilhelminakade 123, 4th floor
3072 AP Rotterdam
The Netherlands
This e-mail contains proprietary information about NL-ix. It is exclusively intended for the recipient of this e-mail, and should not be copied or distributed to Third parties. If you have received this e-mail in error, kindly notify us immediately and delete the message (including any attachments) from your system. None of the pricing or any other information contained in, or attached to this document shall be contractually binding unless and until incorporated in a formal written and countersigned contract between the parties.
Op 25-08-2026, 14:38 heeft 'Arnold Nipper' <arnold.nipper(a)de-cix.net> geschreven:
Dear Léon,
Thank you for your message and for setting out the background so clearly.
Having reviewed the case again within the organising team, we
acknowledge that NL-ix and Open Peering are both brands of Broadband
Hosting B.V., and that this was not identified on our side when the
registrations were submitted and approved. We also fully recognise that
your colleagues acted in good faith on those approvals, that flights,
hotels and meetings have already been booked and confirmed, and that
real costs are attached to them. That timing is on us, and we are sorry
for the inconvenience it has caused.
We would therefore like to offer the following practical solution for
EPF 2026:
* All six registered colleagues are welcome to attend. No one needs to
be cancelled and no travel arrangements need to be undone.
* In line with the attendance limit of four representatives per
organisation, four of the six will have access to MEET and 1-1 meetings.
* The remaining two colleagues are welcome to join the conference
programme, coffee breaks, the social events and the networking areas,
but will not have a MEET account or 1-1 meeting slots.
In practice this requires no change on your side. Four of your
colleagues have already activated their MEET accounts, and those four
keep full access, including any meetings they have already arranged. We
will de-activate MEET for the remaining two. If you would prefer a
different combination of four, please let us know by Friday, 28 August
2026, 12:00 CEST and we will arrange it.
We would ask you to treat this as a one-time accommodation for this
edition rather than a precedent, and we note and appreciate your
commitment to aligning future registrations with the clarified policy
from EPF 2027 onwards.
Thank you for your patience and for your continued support of EPF.
Kind regards,
Caro and Arnold, on behalf of the EPF Organising Team
On 2026-08-24 18:00, Léon van der Laan wrote:
> Dear Carolin,
>
> While we appreciate and respect EPF's desire to apply its attendance
> policy consistently, we would like to raise a concern regarding the way
> this situation has developed.
>
> Following our registrations, we received formal registration approvals
> from EPF for six participants. Based on these approvals, our colleagues
> proceeded with their travel planning, booked flights and hotels, and
> scheduled meetings with customers, partners and industry peers during
> the event. Given these approvals, it is difficult for us to understand
> why this issue is only being raised now, several months after
> registration, formal approvals and after meeting tool was made available
> by EPF. Had this concern been brought to our attention when the
> registrations were submitted, we would have had the opportunity to
> adjust our plans accordingly and avoid unnecessary costs and inconvenience.
>
> >From our perspective, NL-ix and Open Peering acted in good faith based
> on approvals received directly from EPF this year and previous years. We
> therefore feel that the consequences of what appears to be a late review
> of the registrations are now being placed entirely on our side.
>
> To provide complete transparency, we will attach copies of the formal
> approval confirmations received from EPF.
>
> Rather than continuing this discussion by email, we would welcome the
> opportunity to discuss the matter directly. We therefore propose a short
> call tomorrow to review the facts and explore a practical solution that
> works for all parties.
> We remain committed to respecting the clarified attendance policy going
> forward and will ensure that our registrations for future EPF editions
> fully align with the requirements communicated by EPF.
>
> Thank you for your consideration. We look forward to speaking with you
> and hope we can resolve this matter in a constructive manner.
>
> Kind regards,
>
>
> Léon van der Laan
> Commercial Director
>
> *Late Summer Drink 2026*
> 10^th September 2025
> 17:00–23:00 (CEST)
> Scheveningen, Netherlands
>
> _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> summer-drink-2026/>
>
>
> *NL-IX-25-years-Bounce-White-2.gif*
> *
> *
>
> NL-ix — 25 Years of Trusted Interconnection
>
> *
> *
> M:_+31 64 7900 360_ <tel:+31647900360>
> E:_leonde@nl-ix.net<mailto:_leonde@nl-ix.net>_ <mailto:yourname@nl-ix.net<mailto:yourname@nl-ix.net>>
> W:_nl-ix.net_ <http://www.nl-ix.net/>
> Wilhelminakade 123, 4th floor
> 3072 AP Rotterdam
> The Netherlands
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this e-
> mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or any
> other information contained in, or attached to this document shall be
> contractually binding unless and until incorporated in a formal written
> and countersigned contract between the parties./
>
>
> *Van: *Léon van der Laan <leonde(a)nl-ix.net<mailto:leonde@nl-ix.net>>
> *Datum: *maandag, 24 augustus 2026 om 15:25
> *Aan: *Carolin Geib <carolin.geib(a)de-cix.net<mailto:carolin.geib@de-cix.net>>
> *CC: *orga(a)peering-forum.eu<mailto:orga@peering-forum.eu> <orga(a)peering-forum.eu<mailto:orga@peering-forum.eu>>
> *Onderwerp: *Re: EPF 19 Attendance – NL-IX and Open Peering
>
> Dear Carolin,
>
> Thank you for your response and for taking the time to consider our request.
>
> While we understand and respect EPF's intention to apply the
> participation terms consistently, we must admit we are disappointed by
> this outcome, particularly given the timing.
>
> Our registrations were submitted quite some time ago. Since then, travel
> arrangements, hotel bookings and customer meetings have already been
> planned and confirmed by our colleagues. The request to reduce our
> attendance comes only at a very late stage and even after the EPF
> meeting tool has already been opened by EPF itself.
>
> What we find difficult to understand is why this issue was not raised
> when the registrations were originally submitted. Had we been informed
> at that point, we would have had the opportunity to adjust our plans
> accordingly and avoid unnecessary costs and inconvenience. Instead, the
> financial and operational impact of this late decision is now entirely
> on our side.
>
> Given our continued support of EPF as a sponsor for the third
> consecutive year, and considering that a similar registration approach
> has never previously resulted in objections, we had hoped for a more
> flexible and pragmatic approach in this specific situation. We are not
> asking for a structural exception to the policy, but rather for
> reasonable consideration of the circumstances and timing surrounding
> this year's registrations.
>
> We would therefore like to kindly ask once more whether the EPF team
> would be willing to reconsider its position and provide a one-time
> accommodation for EPF 2026. We are, of course, willing to ensure that
> all future registrations fully comply with the clarified interpretation
> of the attendance rules and commit to taking this into account when
> planning for EPF 2027.
>
> We greatly value our relationship with EPF and hope that a mutually
> acceptable solution can still be found.
>
> Thank you again for your consideration, and we look forward to your
> response.
>
> Kind regards,
>
>
> Léon van der Laan
> Commercial Director
>
> *Late Summer Drink 2026*
> 10^th September 2025
> 17:00–23:00 (CEST)
> Scheveningen, Netherlands
>
> _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> summer-drink-2026/>
>
>
> *NL-IX-25-years-Bounce-White-2.gif*
> *
> *
>
> NL-ix — 25 Years of Trusted Interconnection
>
> *
> *
> M:_+31 64 7900 360_ <tel:+31647900360>
> E:_leonde@nl-ix.net<mailto:_leonde@nl-ix.net>_ <mailto:yourname@nl-ix.net<mailto:yourname@nl-ix.net>>
> W:_nl-ix.net_ <http://www.nl-ix.net/>
> Wilhelminakade 123, 4th floor
> 3072 AP Rotterdam
> The Netherlands
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this e-
> mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or any
> other information contained in, or attached to this document shall be
> contractually binding unless and until incorporated in a formal written
> and countersigned contract between the parties./
>
>
> *Van: *Carolin Geib <carolin.geib(a)de-cix.net<mailto:carolin.geib@de-cix.net>>
> *Datum: *maandag, 24 augustus 2026 om 13:55
> *Aan: *Léon van der Laan <leonde(a)nl-ix.net<mailto:leonde@nl-ix.net>>
> *CC: *orga(a)peering-forum.eu<mailto:orga@peering-forum.eu> <orga(a)peering-forum.eu<mailto:orga@peering-forum.eu>>
> *Onderwerp: *AW: EPF 19 Attendance – NL-IX and Open Peering
>
> Dear Léon,
>
> Thank you for your message and for sharing the background. We fully
> understand your perspective and appreciate NL-IX’s long-standing support
> of EPF.
>
> At the same time, we have recently tightened and clarified our EPF
> participation terms and will apply them consistently and strictly going
> forward. This is important to ensure fairness and equal treatment for
> all participants and sponsors. We therefore kindly ask for your
> understanding and acceptance that, unfortunately, we cannot make an
> exception for EPF 2026.
>
> We sincerely regret any inconvenience this may cause. Please be assured
> that this decision is not directed against any individual or company,
> but solely reflects our commitment to applying the participation terms
> fairly and consistently to everyone.
>
> We greatly value having NL-IX on board as an EPF sponsor and very much
> appreciate your continued support and commitment to the EPF community.
>
> Please let us know who the four NL-IX participants will be, so that we
> can make sure the registrations are correctly reflected on our side.
>
> Thank you for your understanding, and we look forward to welcoming you
> and the NL-IX team at EPF 2026.
>
> Kind regards,
>
> Carolin
>
> On behalf of the hosts (AMS-IX, DE-CIX, LINX and NETNOD)
>
> *Von:* Léon van der Laan <leonde(a)nl-ix.net<mailto:leonde@nl-ix.net>>
> *Gesendet:* Montag, 24. August 2026 11:07
> *An:* Carolin Geib <carolin.geib(a)de-cix.net<mailto:carolin.geib@de-cix.net>>
> *Cc:* orga(a)peering-forum.eu<mailto:orga@peering-forum.eu>
> *Betreff:* FW: EPF 19 Attendance – NL-IX and Open Peering
>
> Dear Carolin,
>
> Thank you for your email and for taking the time to explain the
> application of the EPF attendance policy.
>
> First of all, we fully understand and respect the need to apply the
> rules consistently and fairly across all participants and sponsors.
>
> That said, we would like to provide some context from our side. NL-ix is
> sponsoring EPF for the third consecutive year, and our registration
> approach this year has been identical to that of previous years. In all
> prior editions, this has never resulted in any concerns or issues being
> raised.
>
> In fact, in 2024 it was not a problem for us to have an additional
> colleague attending through Open Peering alongside our sponsorship
> registrations, resulting in a total of five attendees. Last year,
> including the sponsorship registrations, we attended with four
> representatives. Given this history, the current interpretation comes as
> a surprise to us.
>
> We would therefore like to kindly request a one-time exception for EPF
> 2026. The registrations have already been completed, appointments during
> EPF 2026 and some travel and hotel arrangements have already been
> planned and booked based on our understanding of the participation model
> applied in previous years. As such, receiving this notification at this
> stage creates some practical difficulties. Should attendance beyond the
> four included sponsor registrations require an additional fee, we would
> be happy to pay the €500 registration fee per extra colleague referenced
> on the EPF registration website for a fifth and sixth participant.
>
> Looking ahead, we will of course take the clarified interpretation of
> the attendance policy into account when considering our participation
> and sponsorship plans for future editions.
>
> We greatly value EPF and our long-standing involvement in the community,
> and we hope that a practical solution can be found for this year's event.
>
> Thank you for considering our request. We look forward to hearing from you.
>
> Kind regards,
>
> Léon van der Laan
>
> Commercial Director
>
> *Late Summer Drink 2026*
>
> 10^th September 2025
>
> 17:00–23:00 (CEST)
>
> Scheveningen, Netherlands
>
> _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> summer-drink-2026/>
>
> *NL-IX-25-years-Bounce-White-2.gif*
>
> NL-ix — 25 Years of Trusted Interconnection
>
> M:_+31 64 7900 360_ <tel:+31647900360>
>
> E:_leonde@nl-ix.net<mailto:_leonde@nl-ix.net>_ <mailto:yourname@nl-ix.net<mailto:yourname@nl-ix.net>>
>
> W:_nl-ix.net_ <http://www.nl-ix.net/>
>
> Wilhelminakade 123, 4th floor
>
> 3072 AP Rotterdam
>
> The Netherlands
>
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this e-
> mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or any
> other information contained in, or attached to this document shall be
> contractually binding unless and until incorporated in a formal written
> and countersigned contract between the parties./
>
> Begin forwarded message:
>
> *From: *Carolin Geib <_carolin.geib(a)de-cix.net<mailto:_carolin.geib@de-cix.net>_
> <mailto:carolin.geib@de-cix.net<mailto:carolin.geib@de-cix.net>>>
>
> *Subject: * *EPF 19 Attendance – NL-IX and Open Peering*
>
> *Date: *21 August 2026 at 16:15:06 CEST
>
> *To: *"_dirk(a)nl-ix.net<mailto:_dirk@nl-ix.net>_ <mailto:dirk@nl-ix.net<mailto:dirk@nl-ix.net>>" <_dirk(a)nl-ix.net<mailto:_dirk@nl-ix.net>_
> <mailto:dirk@nl-ix.net<mailto:dirk@nl-ix.net>>>, "_kevin(a)nl-ix.net<mailto:_kevin@nl-ix.net>_ <mailto:kevin@nl-
> ix.net>" <_kevin(a)nl-ix.net<mailto:_kevin@nl-ix.net>_ <mailto:kevin@nl-ix.net<mailto:kevin@nl-ix.net>>>, "_vinnie@nl-
> ix.net_ <mailto:vinnie@nl-ix.net<mailto:vinnie@nl-ix.net>>" <_vinnie(a)nl-ix.net<mailto:_vinnie@nl-ix.net>_
> <mailto:vinnie@nl-ix.net<mailto:vinnie@nl-ix.net>>>, "_nadir(a)nl-ix.net<mailto:_nadir@nl-ix.net>_ <mailto:nadir@nl-
> ix.net>" <_nadir(a)nl-ix.net<mailto:_nadir@nl-ix.net>_ <mailto:nadir@nl-ix.net<mailto:nadir@nl-ix.net>>>,
> "_slobodan(a)nl-ix.net<mailto:_slobodan@nl-ix.net>_ <mailto:slobodan@nl-ix.net<mailto:slobodan@nl-ix.net>>" <_slobodan@nl-
> ix.net_ <mailto:slobodan@nl-ix.net<mailto:slobodan@nl-ix.net>>>, "_mike(a)nl-ix.net<mailto:_mike@nl-ix.net>_
> <mailto:mike@nl-ix.net<mailto:mike@nl-ix.net>>" <_mike(a)nl-ix.net<mailto:_mike@nl-ix.net>_ <mailto:mike@nl-ix.net<mailto:mike@nl-ix.net>>>
>
> *Cc: *"'orga(a)peering-forum.eu<mailto:orga@peering-forum.eu>'" <_orga(a)peering-forum.eu<mailto:_orga@peering-forum.eu>_
> <mailto:orga@peering-forum.eu<mailto:orga@peering-forum.eu>>>
>
> Dear NL-IX and Open Peering colleagues,
>
> I hope you are well.
>
> Following a review of the EPF registrations, we received a note
> regarding the registrations from NL-IX and Open Peering. As both
> entities belong to the same parent organisation, Broadband Hosting
> B.V., we need to apply the EPF attendance policy accordingly.
>
> _The relevant rule states:_
>
> “The attendance limit applies per organisation, not per ASN. This
> means that organisations with multiple ASNs connected to one or more
> host IXPs are still limited to a maximum of four representatives in
> total. Separate entities belonging to the same parent organisation
> may be treated as a single entity for capacity limits.”
>
> As a Silver Sponsor, your sponsorship includes four attendees. Four
> representatives is also the maximum number of participants permitted
> per network under the general EPF attendance rules.
>
> Therefore, if NL-IX and Open Peering would like to attend with six
> representatives in total, it would be necessary to upgrade the
> sponsorship to Platinum, which would allow the additional attendees.
>
> If you would prefer to remain on the Silver Sponsorship, could you
> please let us know which four participants will attend the EPF and
> whose names we should remove from the registration list *by Monday,
> 24 August, at the latest?*
>
> We fully appreciate that this may be inconvenient, and we hope you
> understand that we need to apply the rules consistently to ensure a
> fair and balanced event for all participants and sponsors.
>
> Thank you very much for your understanding and cooperation. Please
> let us know how you would like to proceed.
>
> Best regards,
>
> Carolin
>
> On behalf of the EPF hosts
>
>
--
Arnold Nipper
Chief Technology Evangelist and Co-Founder
DE-CIX Management GmbH
Lindleystraße 12 | 60314 Frankfurt a.M. | Germany
Phone & Mobile +49 172 2650958
arnold.nipper(a)de-cix.net<mailto:arnold.nipper@de-cix.net> | www.de-cix.net
Bookwithme: https://go.de-cix.net/bookwithme
Geschaeftsfuehrer Ivaylo Ivanov, Alexander Hüsch
Registergericht AG Koeln HRB 51135
Want to work at DE-CIX: https://de-cix.net/en/about-de-cix/careers
Aug. 25, 2026
Re: [epf-orga] EPF 19 Attendance – NL-IX and Open Peering
by Arnold Nipper
Dear Léon,
Thank you for your message and for setting out the background so clearly.
Having reviewed the case again within the organising team, we
acknowledge that NL-ix and Open Peering are both brands of Broadband
Hosting B.V., and that this was not identified on our side when the
registrations were submitted and approved. We also fully recognise that
your colleagues acted in good faith on those approvals, that flights,
hotels and meetings have already been booked and confirmed, and that
real costs are attached to them. That timing is on us, and we are sorry
for the inconvenience it has caused.
We would therefore like to offer the following practical solution for
EPF 2026:
* All six registered colleagues are welcome to attend. No one needs to
be cancelled and no travel arrangements need to be undone.
* In line with the attendance limit of four representatives per
organisation, four of the six will have access to MEET and 1-1 meetings.
* The remaining two colleagues are welcome to join the conference
programme, coffee breaks, the social events and the networking areas,
but will not have a MEET account or 1-1 meeting slots.
In practice this requires no change on your side. Four of your
colleagues have already activated their MEET accounts, and those four
keep full access, including any meetings they have already arranged. We
will de-activate MEET for the remaining two. If you would prefer a
different combination of four, please let us know by Friday, 28 August
2026, 12:00 CEST and we will arrange it.
We would ask you to treat this as a one-time accommodation for this
edition rather than a precedent, and we note and appreciate your
commitment to aligning future registrations with the clarified policy
from EPF 2027 onwards.
Thank you for your patience and for your continued support of EPF.
Kind regards,
Caro and Arnold, on behalf of the EPF Organising Team
On 2026-08-24 18:00, Léon van der Laan wrote:
> Dear Carolin,
>
> While we appreciate and respect EPF's desire to apply its attendance
> policy consistently, we would like to raise a concern regarding the way
> this situation has developed.
>
> Following our registrations, we received formal registration approvals
> from EPF for six participants. Based on these approvals, our colleagues
> proceeded with their travel planning, booked flights and hotels, and
> scheduled meetings with customers, partners and industry peers during
> the event. Given these approvals, it is difficult for us to understand
> why this issue is only being raised now, several months after
> registration, formal approvals and after meeting tool was made available
> by EPF. Had this concern been brought to our attention when the
> registrations were submitted, we would have had the opportunity to
> adjust our plans accordingly and avoid unnecessary costs and inconvenience.
>
> >From our perspective, NL-ix and Open Peering acted in good faith based
> on approvals received directly from EPF this year and previous years. We
> therefore feel that the consequences of what appears to be a late review
> of the registrations are now being placed entirely on our side.
>
> To provide complete transparency, we will attach copies of the formal
> approval confirmations received from EPF.
>
> Rather than continuing this discussion by email, we would welcome the
> opportunity to discuss the matter directly. We therefore propose a short
> call tomorrow to review the facts and explore a practical solution that
> works for all parties.
> We remain committed to respecting the clarified attendance policy going
> forward and will ensure that our registrations for future EPF editions
> fully align with the requirements communicated by EPF.
>
> Thank you for your consideration. We look forward to speaking with you
> and hope we can resolve this matter in a constructive manner.
>
> Kind regards,
>
>
> Léon van der Laan
> Commercial Director
>
> *Late Summer Drink 2026*
> 10^th September 2025
> 17:00–23:00 (CEST)
> Scheveningen, Netherlands
>
> _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> summer-drink-2026/>
>
>
> *NL-IX-25-years-Bounce-White-2.gif*
> *
> *
>
> NL-ix — 25 Years of Trusted Interconnection
>
> *
> *
> M:_+31 64 7900 360_ <tel:+31647900360>
> E:_leonde@nl-ix.net_ <mailto:yourname@nl-ix.net>
> W:_nl-ix.net_ <http://www.nl-ix.net/>
> Wilhelminakade 123, 4th floor
> 3072 AP Rotterdam
> The Netherlands
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this e-
> mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or any
> other information contained in, or attached to this document shall be
> contractually binding unless and until incorporated in a formal written
> and countersigned contract between the parties./
>
>
> *Van: *Léon van der Laan <leonde(a)nl-ix.net>
> *Datum: *maandag, 24 augustus 2026 om 15:25
> *Aan: *Carolin Geib <carolin.geib(a)de-cix.net>
> *CC: *orga(a)peering-forum.eu <orga(a)peering-forum.eu>
> *Onderwerp: *Re: EPF 19 Attendance – NL-IX and Open Peering
>
> Dear Carolin,
>
> Thank you for your response and for taking the time to consider our request.
>
> While we understand and respect EPF's intention to apply the
> participation terms consistently, we must admit we are disappointed by
> this outcome, particularly given the timing.
>
> Our registrations were submitted quite some time ago. Since then, travel
> arrangements, hotel bookings and customer meetings have already been
> planned and confirmed by our colleagues. The request to reduce our
> attendance comes only at a very late stage and even after the EPF
> meeting tool has already been opened by EPF itself.
>
> What we find difficult to understand is why this issue was not raised
> when the registrations were originally submitted. Had we been informed
> at that point, we would have had the opportunity to adjust our plans
> accordingly and avoid unnecessary costs and inconvenience. Instead, the
> financial and operational impact of this late decision is now entirely
> on our side.
>
> Given our continued support of EPF as a sponsor for the third
> consecutive year, and considering that a similar registration approach
> has never previously resulted in objections, we had hoped for a more
> flexible and pragmatic approach in this specific situation. We are not
> asking for a structural exception to the policy, but rather for
> reasonable consideration of the circumstances and timing surrounding
> this year's registrations.
>
> We would therefore like to kindly ask once more whether the EPF team
> would be willing to reconsider its position and provide a one-time
> accommodation for EPF 2026. We are, of course, willing to ensure that
> all future registrations fully comply with the clarified interpretation
> of the attendance rules and commit to taking this into account when
> planning for EPF 2027.
>
> We greatly value our relationship with EPF and hope that a mutually
> acceptable solution can still be found.
>
> Thank you again for your consideration, and we look forward to your
> response.
>
> Kind regards,
>
>
> Léon van der Laan
> Commercial Director
>
> *Late Summer Drink 2026*
> 10^th September 2025
> 17:00–23:00 (CEST)
> Scheveningen, Netherlands
>
> _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> summer-drink-2026/>
>
>
> *NL-IX-25-years-Bounce-White-2.gif*
> *
> *
>
> NL-ix — 25 Years of Trusted Interconnection
>
> *
> *
> M:_+31 64 7900 360_ <tel:+31647900360>
> E:_leonde@nl-ix.net_ <mailto:yourname@nl-ix.net>
> W:_nl-ix.net_ <http://www.nl-ix.net/>
> Wilhelminakade 123, 4th floor
> 3072 AP Rotterdam
> The Netherlands
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this e-
> mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or any
> other information contained in, or attached to this document shall be
> contractually binding unless and until incorporated in a formal written
> and countersigned contract between the parties./
>
>
> *Van: *Carolin Geib <carolin.geib(a)de-cix.net>
> *Datum: *maandag, 24 augustus 2026 om 13:55
> *Aan: *Léon van der Laan <leonde(a)nl-ix.net>
> *CC: *orga(a)peering-forum.eu <orga(a)peering-forum.eu>
> *Onderwerp: *AW: EPF 19 Attendance – NL-IX and Open Peering
>
> Dear Léon,
>
> Thank you for your message and for sharing the background. We fully
> understand your perspective and appreciate NL-IX’s long-standing support
> of EPF.
>
> At the same time, we have recently tightened and clarified our EPF
> participation terms and will apply them consistently and strictly going
> forward. This is important to ensure fairness and equal treatment for
> all participants and sponsors. We therefore kindly ask for your
> understanding and acceptance that, unfortunately, we cannot make an
> exception for EPF 2026.
>
> We sincerely regret any inconvenience this may cause. Please be assured
> that this decision is not directed against any individual or company,
> but solely reflects our commitment to applying the participation terms
> fairly and consistently to everyone.
>
> We greatly value having NL-IX on board as an EPF sponsor and very much
> appreciate your continued support and commitment to the EPF community.
>
> Please let us know who the four NL-IX participants will be, so that we
> can make sure the registrations are correctly reflected on our side.
>
> Thank you for your understanding, and we look forward to welcoming you
> and the NL-IX team at EPF 2026.
>
> Kind regards,
>
> Carolin
>
> On behalf of the hosts (AMS-IX, DE-CIX, LINX and NETNOD)
>
> *Von:* Léon van der Laan <leonde(a)nl-ix.net>
> *Gesendet:* Montag, 24. August 2026 11:07
> *An:* Carolin Geib <carolin.geib(a)de-cix.net>
> *Cc:* orga(a)peering-forum.eu
> *Betreff:* FW: EPF 19 Attendance – NL-IX and Open Peering
>
> Dear Carolin,
>
> Thank you for your email and for taking the time to explain the
> application of the EPF attendance policy.
>
> First of all, we fully understand and respect the need to apply the
> rules consistently and fairly across all participants and sponsors.
>
> That said, we would like to provide some context from our side. NL-ix is
> sponsoring EPF for the third consecutive year, and our registration
> approach this year has been identical to that of previous years. In all
> prior editions, this has never resulted in any concerns or issues being
> raised.
>
> In fact, in 2024 it was not a problem for us to have an additional
> colleague attending through Open Peering alongside our sponsorship
> registrations, resulting in a total of five attendees. Last year,
> including the sponsorship registrations, we attended with four
> representatives. Given this history, the current interpretation comes as
> a surprise to us.
>
> We would therefore like to kindly request a one-time exception for EPF
> 2026. The registrations have already been completed, appointments during
> EPF 2026 and some travel and hotel arrangements have already been
> planned and booked based on our understanding of the participation model
> applied in previous years. As such, receiving this notification at this
> stage creates some practical difficulties. Should attendance beyond the
> four included sponsor registrations require an additional fee, we would
> be happy to pay the €500 registration fee per extra colleague referenced
> on the EPF registration website for a fifth and sixth participant.
>
> Looking ahead, we will of course take the clarified interpretation of
> the attendance policy into account when considering our participation
> and sponsorship plans for future editions.
>
> We greatly value EPF and our long-standing involvement in the community,
> and we hope that a practical solution can be found for this year's event.
>
> Thank you for considering our request. We look forward to hearing from you.
>
> Kind regards,
>
> Léon van der Laan
>
> Commercial Director
>
> *Late Summer Drink 2026*
>
> 10^th September 2025
>
> 17:00–23:00 (CEST)
>
> Scheveningen, Netherlands
>
> _Register Here_ <https://www.nl-ix.net/articles-events/event/late-
> summer-drink-2026/>
>
> *NL-IX-25-years-Bounce-White-2.gif*
>
> NL-ix — 25 Years of Trusted Interconnection
>
> M:_+31 64 7900 360_ <tel:+31647900360>
>
> E:_leonde@nl-ix.net_ <mailto:yourname@nl-ix.net>
>
> W:_nl-ix.net_ <http://www.nl-ix.net/>
>
> Wilhelminakade 123, 4th floor
>
> 3072 AP Rotterdam
>
> The Netherlands
>
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this e-
> mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or any
> other information contained in, or attached to this document shall be
> contractually binding unless and until incorporated in a formal written
> and countersigned contract between the parties./
>
> Begin forwarded message:
>
> *From: *Carolin Geib <_carolin.geib(a)de-cix.net_
> <mailto:carolin.geib@de-cix.net>>
>
> *Subject: * *EPF 19 Attendance – NL-IX and Open Peering*
>
> *Date: *21 August 2026 at 16:15:06 CEST
>
> *To: *"_dirk(a)nl-ix.net_ <mailto:dirk@nl-ix.net>" <_dirk(a)nl-ix.net_
> <mailto:dirk@nl-ix.net>>, "_kevin(a)nl-ix.net_ <mailto:kevin@nl-
> ix.net>" <_kevin(a)nl-ix.net_ <mailto:kevin@nl-ix.net>>, "_vinnie@nl-
> ix.net_ <mailto:vinnie@nl-ix.net>" <_vinnie(a)nl-ix.net_
> <mailto:vinnie@nl-ix.net>>, "_nadir(a)nl-ix.net_ <mailto:nadir@nl-
> ix.net>" <_nadir(a)nl-ix.net_ <mailto:nadir@nl-ix.net>>,
> "_slobodan(a)nl-ix.net_ <mailto:slobodan@nl-ix.net>" <_slobodan@nl-
> ix.net_ <mailto:slobodan@nl-ix.net>>, "_mike(a)nl-ix.net_
> <mailto:mike@nl-ix.net>" <_mike(a)nl-ix.net_ <mailto:mike@nl-ix.net>>
>
> *Cc: *"'orga(a)peering-forum.eu'" <_orga(a)peering-forum.eu_
> <mailto:orga@peering-forum.eu>>
>
> Dear NL-IX and Open Peering colleagues,
>
> I hope you are well.
>
> Following a review of the EPF registrations, we received a note
> regarding the registrations from NL-IX and Open Peering. As both
> entities belong to the same parent organisation, Broadband Hosting
> B.V., we need to apply the EPF attendance policy accordingly.
>
> _The relevant rule states:_
>
> “The attendance limit applies per organisation, not per ASN. This
> means that organisations with multiple ASNs connected to one or more
> host IXPs are still limited to a maximum of four representatives in
> total. Separate entities belonging to the same parent organisation
> may be treated as a single entity for capacity limits.”
>
> As a Silver Sponsor, your sponsorship includes four attendees. Four
> representatives is also the maximum number of participants permitted
> per network under the general EPF attendance rules.
>
> Therefore, if NL-IX and Open Peering would like to attend with six
> representatives in total, it would be necessary to upgrade the
> sponsorship to Platinum, which would allow the additional attendees.
>
> If you would prefer to remain on the Silver Sponsorship, could you
> please let us know which four participants will attend the EPF and
> whose names we should remove from the registration list *by Monday,
> 24 August, at the latest?*
>
> We fully appreciate that this may be inconvenient, and we hope you
> understand that we need to apply the rules consistently to ensure a
> fair and balanced event for all participants and sponsors.
>
> Thank you very much for your understanding and cooperation. Please
> let us know how you would like to proceed.
>
> Best regards,
>
> Carolin
>
> On behalf of the EPF hosts
>
>
--
Arnold Nipper
Chief Technology Evangelist and Co-Founder
DE-CIX Management GmbH
Lindleystraße 12 | 60314 Frankfurt a.M. | Germany
Phone & Mobile +49 172 2650958
arnold.nipper(a)de-cix.net | www.de-cix.net
Bookwithme: https://go.de-cix.net/bookwithme
Geschaeftsfuehrer Ivaylo Ivanov, Alexander Hüsch
Registergericht AG Koeln HRB 51135
Want to work at DE-CIX: https://de-cix.net/en/about-de-cix/careers
Aug. 25, 2026