Any thoughts?
-----Ursprüngliche Nachricht-----
Von: Orga <orga-bounces@peering-forum.eu> Im Auftrag von Arnold Nipper
Gesendet: Montag, 24. August 2026 19:28
An: orga@peering-forum.eu
Betreff: Re: [epf-orga] EPF 19 Attendance – NL-IX and Open Peering
Hi all
the meeting tool only opened on Friday. Hence, they already knew at that time that attendance of 6 of them was disputed.
Maybe a compromise is to let them come, but don't only allow 4 of them for the 1-1.
Does that make sense? What do you think?
Arnold
On 2026-08-24 18:00, Léon van der Laan wrote:
> Dear Carolin,
>
> While we appreciate and respect EPF's desire to apply its attendance
> policy consistently, we would like to raise a concern regarding the
> way this situation has developed.
>
> Following our registrations, we received formal registration approvals
> from EPF for six participants. Based on these approvals, our
> colleagues proceeded with their travel planning, booked flights and
> hotels, and scheduled meetings with customers, partners and industry
> peers during the event. Given these approvals, it is difficult for us
> to understand why this issue is only being raised now, several months
> after registration, formal approvals and after meeting tool was made
> available by EPF. Had this concern been brought to our attention when
> the registrations were submitted, we would have had the opportunity to
> adjust our plans accordingly and avoid unnecessary costs and inconvenience.
>
> >From our perspective, NL-ix and Open Peering acted in good faith
> based on approvals received directly from EPF this year and previous
> years. We therefore feel that the consequences of what appears to be a
> late review of the registrations are now being placed entirely on our side.
>
> To provide complete transparency, we will attach copies of the formal
> approval confirmations received from EPF.
>
> Rather than continuing this discussion by email, we would welcome the
> opportunity to discuss the matter directly. We therefore propose a
> short call tomorrow to review the facts and explore a practical
> solution that works for all parties.
> We remain committed to respecting the clarified attendance policy
> going forward and will ensure that our registrations for future EPF
> editions fully align with the requirements communicated by EPF.
>
> Thank you for your consideration. We look forward to speaking with you
> and hope we can resolve this matter in a constructive manner.
>
> Kind regards,
>
>
> Léon van der Laan
> Commercial Director
>
> *Late Summer Drink 2026*
> 10^th September 2025
> 17:00–23:00 (CEST)
> Scheveningen, Netherlands
>
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>
> *Van: *Léon van der Laan <leonde@nl-ix.net>
> *Datum: *maandag, 24 augustus 2026 om 15:25
> *Aan: *Carolin Geib <carolin.geib@de-cix.net>
> *CC: *orga@peering-forum.eu <orga@peering-forum.eu>
> *Onderwerp: *Re: EPF 19 Attendance – NL-IX and Open Peering
>
> Dear Carolin,
>
> Thank you for your response and for taking the time to consider our request.
>
> While we understand and respect EPF's intention to apply the
> participation terms consistently, we must admit we are disappointed by
> this outcome, particularly given the timing.
>
> Our registrations were submitted quite some time ago. Since then,
> travel arrangements, hotel bookings and customer meetings have already
> been planned and confirmed by our colleagues. The request to reduce
> our attendance comes only at a very late stage and even after the EPF
> meeting tool has already been opened by EPF itself.
>
> What we find difficult to understand is why this issue was not raised
> when the registrations were originally submitted. Had we been informed
> at that point, we would have had the opportunity to adjust our plans
> accordingly and avoid unnecessary costs and inconvenience. Instead,
> the financial and operational impact of this late decision is now
> entirely on our side.
>
> Given our continued support of EPF as a sponsor for the third
> consecutive year, and considering that a similar registration approach
> has never previously resulted in objections, we had hoped for a more
> flexible and pragmatic approach in this specific situation. We are not
> asking for a structural exception to the policy, but rather for
> reasonable consideration of the circumstances and timing surrounding
> this year's registrations.
>
> We would therefore like to kindly ask once more whether the EPF team
> would be willing to reconsider its position and provide a one-time
> accommodation for EPF 2026. We are, of course, willing to ensure that
> all future registrations fully comply with the clarified
> interpretation of the attendance rules and commit to taking this into
> account when planning for EPF 2027.
>
> We greatly value our relationship with EPF and hope that a mutually
> acceptable solution can still be found.
>
> Thank you again for your consideration, and we look forward to your
> response.
>
> Kind regards,
>
>
> Léon van der Laan
> Commercial Director
>
> *Late Summer Drink 2026*
> 10^th September 2025
> 17:00–23:00 (CEST)
> Scheveningen, Netherlands
>
> _Register Here_ <https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.nl-ix.net%2Farticles-events%2Fevent%2Flate-&data=05%7C02%7Cholly%40linx.net%7C6ad9617018f94ab98b2608df028602f8%7C568b2c3522ad4ee08b90f034db231579%7C0%7C0%7C639232446920402324%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=yhxQ9eNmbQFulO0hl1%2FiADmaAm3yVkXwQa9LBSRm%2FTc%3D&reserved=0
> summer-drink-2026/>
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> NL-ix — 25 Years of Trusted Interconnection
>
> *
> *
> M:_+31 64 7900 360_ <tel:+31647900360> E:_leonde@nl-ix.net_
> <
mailto:yourname@nl-ix.net> W:_nl-ix.net_ <
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> Wilhelminakade 123, 4th floor
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> The Netherlands
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this
> e- mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or
> any other information contained in, or attached to this document shall
> be contractually binding unless and until incorporated in a formal
> written and countersigned contract between the parties./
>
>
> *Van: *Carolin Geib <carolin.geib@de-cix.net>
> *Datum: *maandag, 24 augustus 2026 om 13:55
> *Aan: *Léon van der Laan <leonde@nl-ix.net>
> *CC: *orga@peering-forum.eu <orga@peering-forum.eu>
> *Onderwerp: *AW: EPF 19 Attendance – NL-IX and Open Peering
>
> Dear Léon,
>
> Thank you for your message and for sharing the background. We fully
> understand your perspective and appreciate NL-IX’s long-standing
> support of EPF.
>
> At the same time, we have recently tightened and clarified our EPF
> participation terms and will apply them consistently and strictly
> going forward. This is important to ensure fairness and equal
> treatment for all participants and sponsors. We therefore kindly ask
> for your understanding and acceptance that, unfortunately, we cannot
> make an exception for EPF 2026.
>
> We sincerely regret any inconvenience this may cause. Please be
> assured that this decision is not directed against any individual or
> company, but solely reflects our commitment to applying the
> participation terms fairly and consistently to everyone.
>
> We greatly value having NL-IX on board as an EPF sponsor and very much
> appreciate your continued support and commitment to the EPF community.
>
> Please let us know who the four NL-IX participants will be, so that we
> can make sure the registrations are correctly reflected on our side.
>
> Thank you for your understanding, and we look forward to welcoming you
> and the NL-IX team at EPF 2026.
>
> Kind regards,
>
> Carolin
>
> On behalf of the hosts (AMS-IX, DE-CIX, LINX and NETNOD)
>
> *Von:* Léon van der Laan <leonde@nl-ix.net>
> *Gesendet:* Montag, 24. August 2026 11:07
> *An:* Carolin Geib <carolin.geib@de-cix.net>
> *Cc:* orga@peering-forum.eu
> *Betreff:* FW: EPF 19 Attendance – NL-IX and Open Peering
>
> Dear Carolin,
>
> Thank you for your email and for taking the time to explain the
> application of the EPF attendance policy.
>
> First of all, we fully understand and respect the need to apply the
> rules consistently and fairly across all participants and sponsors.
>
> That said, we would like to provide some context from our side. NL-ix
> is sponsoring EPF for the third consecutive year, and our registration
> approach this year has been identical to that of previous years. In
> all prior editions, this has never resulted in any concerns or issues
> being raised.
>
> In fact, in 2024 it was not a problem for us to have an additional
> colleague attending through Open Peering alongside our sponsorship
> registrations, resulting in a total of five attendees. Last year,
> including the sponsorship registrations, we attended with four
> representatives. Given this history, the current interpretation comes
> as a surprise to us.
>
> We would therefore like to kindly request a one-time exception for EPF
> 2026. The registrations have already been completed, appointments
> during EPF 2026 and some travel and hotel arrangements have already
> been planned and booked based on our understanding of the
> participation model applied in previous years. As such, receiving this
> notification at this stage creates some practical difficulties. Should
> attendance beyond the four included sponsor registrations require an
> additional fee, we would be happy to pay the €500 registration fee per
> extra colleague referenced on the EPF registration website for a fifth and sixth participant.
>
> Looking ahead, we will of course take the clarified interpretation of
> the attendance policy into account when considering our participation
> and sponsorship plans for future editions.
>
> We greatly value EPF and our long-standing involvement in the
> community, and we hope that a practical solution can be found for this year's event.
>
> Thank you for considering our request. We look forward to hearing from you.
>
> Kind regards,
>
> Léon van der Laan
>
> Commercial Director
>
> *Late Summer Drink 2026*
>
> 10^th September 2025
>
> 17:00–23:00 (CEST)
>
> Scheveningen, Netherlands
>
> _Register Here_ <https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.nl-ix.net%2Farticles-events%2Fevent%2Flate-&data=05%7C02%7Cholly%40linx.net%7C6ad9617018f94ab98b2608df028602f8%7C568b2c3522ad4ee08b90f034db231579%7C0%7C0%7C639232446920467268%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=a%2FeeJE0QCbwPNTCsR3wp7cHYXyW5xuYg4tzH1UgxXJ8%3D&reserved=0
> summer-drink-2026/>
>
> *NL-IX-25-years-Bounce-White-2.gif*
>
> NL-ix — 25 Years of Trusted Interconnection
>
> M:_+31 64 7900 360_ <tel:+31647900360>
>
> E:_leonde@nl-ix.net_ <
mailto:yourname@nl-ix.net>
>
> W:_nl-ix.net_ <
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>
> Wilhelminakade 123, 4th floor
>
> 3072 AP Rotterdam
>
> The Netherlands
>
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this
> e- mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or
> any other information contained in, or attached to this document shall
> be contractually binding unless and until incorporated in a formal
> written and countersigned contract between the parties./
>
> Begin forwarded message:
>
> *From: *Carolin Geib <_carolin.geib@de-cix.net_
> <
mailto:carolin.geib@de-cix.net>>
>
> *Subject: * *EPF 19 Attendance – NL-IX and Open Peering*
>
> *Date: *21 August 2026 at 16:15:06 CEST
>
> *To: *"_dirk@nl-ix.net_ <
mailto:dirk@nl-ix.net>" <_dirk@nl-ix.net_
> <
mailto:dirk@nl-ix.net>>, "_kevin@nl-ix.net_ <mailto:kevin@nl-
> ix.net>" <_kevin@nl-ix.net_ <
mailto:kevin@nl-ix.net>>, "_vinnie@nl-
> ix.net_ <
mailto:vinnie@nl-ix.net>" <_vinnie@nl-ix.net_
> <
mailto:vinnie@nl-ix.net>>, "_nadir@nl-ix.net_ <mailto:nadir@nl-
> ix.net>" <_nadir@nl-ix.net_ <
mailto:nadir@nl-ix.net>>,
> "_slobodan@nl-ix.net_ <
mailto:slobodan@nl-ix.net>" <_slobodan@nl-
> ix.net_ <
mailto:slobodan@nl-ix.net>>, "_mike@nl-ix.net_
> <
mailto:mike@nl-ix.net>" <_mike@nl-ix.net_
> <
mailto:mike@nl-ix.net>>
>
> *Cc: *"'orga@peering-forum.eu'" <_orga@peering-forum.eu_
> <
mailto:orga@peering-forum.eu>>
>
> Dear NL-IX and Open Peering colleagues,
>
> I hope you are well.
>
> Following a review of the EPF registrations, we received a note
> regarding the registrations from NL-IX and Open Peering. As both
> entities belong to the same parent organisation, Broadband Hosting
> B.V., we need to apply the EPF attendance policy accordingly.
>
> _The relevant rule states:_
>
> “The attendance limit applies per organisation, not per ASN. This
> means that organisations with multiple ASNs connected to one or more
> host IXPs are still limited to a maximum of four representatives in
> total. Separate entities belonging to the same parent organisation
> may be treated as a single entity for capacity limits.”
>
> As a Silver Sponsor, your sponsorship includes four attendees. Four
> representatives is also the maximum number of participants permitted
> per network under the general EPF attendance rules.
>
> Therefore, if NL-IX and Open Peering would like to attend with six
> representatives in total, it would be necessary to upgrade the
> sponsorship to Platinum, which would allow the additional attendees.
>
> If you would prefer to remain on the Silver Sponsorship, could you
> please let us know which four participants will attend the EPF and
> whose names we should remove from the registration list *by Monday,
> 24 August, at the latest?*
>
> We fully appreciate that this may be inconvenient, and we hope you
> understand that we need to apply the rules consistently to ensure a
> fair and balanced event for all participants and sponsors.
>
> Thank you very much for your understanding and cooperation. Please
> let us know how you would like to proceed.
>
> Best regards,
>
> Carolin
>
> On behalf of the EPF hosts
>
>
--
Arnold Nipper
Chief Technology Evangelist and Co-Founder
DE-CIX Management GmbH
Lindleystraße 12 | 60314 Frankfurt a.M. | Germany Phone & Mobile +49 172 2650958 arnold.nipper@de-cix.net |
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