I would like to come back on this. As Nadir is responsible for France, I would like the team to discuss which account will be de-activated.
Op 25-08-2026, 18:37 heeft 'Arnold Nipper' <arnold.nipper@de-cix.net> geschreven:
Hey Léon
Great to hear that you are happy with the solution. One minor issue.
Part of the deal also was:
> In practice this requires no change on your side. Four of your
> colleagues have already activated their MEET accounts, and those four
> keep full access, including any meetings they have already arranged. We
> will de-activate MEET for the remaining two. If you would prefer a
> different combination of four, please let us know by Friday, 28 August
> 2026, 12:00 CEST and we will arrange it.
Kalkman, Dirk (Open Peering) did not yet activate his account. So we
picked him.
Meanwhile, all of the NL-ix attendees activated their account. As
Bennacef, Nadir (NL-ix) doesn's show an ASN, we picked him.
Kind regards
Arnold
On 2026-08-25 15:33, Léon van der Laan wrote:
> Hey Arnold,
>
> Great to hear from you and thank you for taking the time to review the
> situation again with the organising team.
>
> We appreciate both the reconsideration of our case and your
> acknowledgement that the registrations were approved and acted upon in
> good faith. We also appreciate the recognition of the practical
> implications and costs that had already been incurred by our colleagues
> based on those approvals.
>
> Thank you for offering this solution. We are pleased that all six
> registered colleagues will be able to attend EPF 2026 without requiring
> any cancellations or changes to existing travel arrangements.
>
> We are grateful for the efforts made to resolve this matter and
> appreciate the constructive and pragmatic approach taken by the EPF
> team. We highly value our relationship with EPF, thank you for your
> understanding, and look forward to another successful event.
>
> Kind regards,
>
> Met vriendelijke groet,
>
>
> Léon van der Laan
> Commercial Director
>
> *Late Summer Drink 2026*
> 10^th September 2025
> 17:00–23:00 (CEST)
> Scheveningen, Netherlands
>
> summer-drink-2026/>
>
>
> *NL-IX-25-years-Bounce-White-2.gif*
> *
> *
>
> NL-ix — 25 Years of Trusted Interconnection
>
> *
> *
> M:_+31 64 7900 360_ <tel:+31647900360>
> Wilhelminakade 123, 4th floor
> 3072 AP Rotterdam
> The Netherlands
> /This e-mail contains proprietary information about NL-ix. It is
> exclusively intended for the recipient of this e-mail, and should not
> be copied or distributed to Third parties. If you have received this e-
> mail in error, kindly notify us immediately and delete the message
> (including any attachments) from your system. None of the pricing or any
> other information contained in, or attached to this document shall be
> contractually binding unless and until incorporated in a formal written
> and countersigned contract between the parties./
>
>
> geschreven:
>
> Dear Léon,
>
> Thank you for your message and for setting out the background so clearly.
>
> Having reviewed the case again within the organising team, we
> acknowledge that NL-ix and Open Peering are both brands of Broadband
> Hosting B.V., and that this was not identified on our side when the
> registrations were submitted and approved. We also fully recognise that
> your colleagues acted in good faith on those approvals, that flights,
> hotels and meetings have already been booked and confirmed, and that
> real costs are attached to them. That timing is on us, and we are sorry
> for the inconvenience it has caused.
>
> We would therefore like to offer the following practical solution for
> EPF 2026:
>
> * All six registered colleagues are welcome to attend. No one needs to
> be cancelled and no travel arrangements need to be undone.
>
> * In line with the attendance limit of four representatives per
> organisation, four of the six will have access to MEET and 1-1 meetings.
>
> * The remaining two colleagues are welcome to join the conference
> programme, coffee breaks, the social events and the networking areas,
> but will not have a MEET account or 1-1 meeting slots.
>
> In practice this requires no change on your side. Four of your
> colleagues have already activated their MEET accounts, and those four
> keep full access, including any meetings they have already arranged. We
> will de-activate MEET for the remaining two. If you would prefer a
> different combination of four, please let us know by Friday, 28 August
> 2026, 12:00 CEST and we will arrange it.
>
> We would ask you to treat this as a one-time accommodation for this
> edition rather than a precedent, and we note and appreciate your
> commitment to aligning future registrations with the clarified policy
> from EPF 2027 onwards.
>
> Thank you for your patience and for your continued support of EPF.
>
> Kind regards,
> Caro and Arnold, on behalf of the EPF Organising Team
>
> On 2026-08-24 18:00, Léon van der Laan wrote:
> > Dear Carolin,
> >
> > While we appreciate and respect EPF's desire to apply its attendance
> > policy consistently, we would like to raise a concern regarding the way
> > this situation has developed.
> >
> > Following our registrations, we received formal registration approvals
> > from EPF for six participants. Based on these approvals, our colleagues
> > proceeded with their travel planning, booked flights and hotels, and
> > scheduled meetings with customers, partners and industry peers during
> > the event. Given these approvals, it is difficult for us to understand
> > why this issue is only being raised now, several months after
> > registration, formal approvals and after meeting tool was made available
> > by EPF. Had this concern been brought to our attention when the
> > registrations were submitted, we would have had the opportunity to
> > adjust our plans accordingly and avoid unnecessary costs and
> inconvenience.
> >
> > >From our perspective, NL-ix and Open Peering acted in good faith based
> > on approvals received directly from EPF this year and previous years. We
> > therefore feel that the consequences of what appears to be a late review
> > of the registrations are now being placed entirely on our side.
> >
> > To provide complete transparency, we will attach copies of the formal
> > approval confirmations received from EPF.
> >
> > Rather than continuing this discussion by email, we would welcome the
> > opportunity to discuss the matter directly. We therefore propose a short
> > call tomorrow to review the facts and explore a practical solution that
> > works for all parties.
> > We remain committed to respecting the clarified attendance policy going
> > forward and will ensure that our registrations for future EPF editions
> > fully align with the requirements communicated by EPF.
> >
> > Thank you for your consideration. We look forward to speaking with you
> > and hope we can resolve this matter in a constructive manner.
> >
> > Kind regards,
> >
> >
> > Léon van der Laan
> > Commercial Director
> >
> > *Late Summer Drink 2026*
> > 10^th September 2025
> > 17:00–23:00 (CEST)
> > Scheveningen, Netherlands
> >
> > summer-drink-2026/>
> >
> >
> > *NL-IX-25-years-Bounce-White-2.gif*
> > *
> > *
> >
> > NL-ix — 25 Years of Trusted Interconnection
> >
> > *
> > *
> > M:_+31 64 7900 360_ <tel:+31647900360>
> > Wilhelminakade 123, 4th floor
> > 3072 AP Rotterdam
> > The Netherlands
> > /This e-mail contains proprietary information about NL-ix. It is
> > exclusively intended for the recipient of this e-mail, and should not
> > be copied or distributed to Third parties. If you have received this e-
> > mail in error, kindly notify us immediately and delete the message
> > (including any attachments) from your system. None of the pricing or any
> > other information contained in, or attached to this document shall be
> > contractually binding unless and until incorporated in a formal written
> > and countersigned contract between the parties./
> >
> >
> > *Datum: *maandag, 24 augustus 2026 om 15:25
> cix.net>>
> > *Onderwerp: *Re: EPF 19 Attendance – NL-IX and Open Peering
> >
> > Dear Carolin,
> >
> > Thank you for your response and for taking the time to consider our
> request.
> >
> > While we understand and respect EPF's intention to apply the
> > participation terms consistently, we must admit we are disappointed by
> > this outcome, particularly given the timing.
> >
> > Our registrations were submitted quite some time ago. Since then, travel
> > arrangements, hotel bookings and customer meetings have already been
> > planned and confirmed by our colleagues. The request to reduce our
> > attendance comes only at a very late stage and even after the EPF
> > meeting tool has already been opened by EPF itself.
> >
> > What we find difficult to understand is why this issue was not raised
> > when the registrations were originally submitted. Had we been informed
> > at that point, we would have had the opportunity to adjust our plans
> > accordingly and avoid unnecessary costs and inconvenience. Instead, the
> > financial and operational impact of this late decision is now entirely
> > on our side.
> >
> > Given our continued support of EPF as a sponsor for the third
> > consecutive year, and considering that a similar registration approach
> > has never previously resulted in objections, we had hoped for a more
> > flexible and pragmatic approach in this specific situation. We are not
> > asking for a structural exception to the policy, but rather for
> > reasonable consideration of the circumstances and timing surrounding
> > this year's registrations.
> >
> > We would therefore like to kindly ask once more whether the EPF team
> > would be willing to reconsider its position and provide a one-time
> > accommodation for EPF 2026. We are, of course, willing to ensure that
> > all future registrations fully comply with the clarified interpretation
> > of the attendance rules and commit to taking this into account when
> > planning for EPF 2027.
> >
> > We greatly value our relationship with EPF and hope that a mutually
> > acceptable solution can still be found.
> >
> > Thank you again for your consideration, and we look forward to your
> > response.
> >
> > Kind regards,
> >
> >
> > Léon van der Laan
> > Commercial Director
> >
> > *Late Summer Drink 2026*
> > 10^th September 2025
> > 17:00–23:00 (CEST)
> > Scheveningen, Netherlands
> >
> > summer-drink-2026/>
> >
> >
> > *NL-IX-25-years-Bounce-White-2.gif*
> > *
> > *
> >
> > NL-ix — 25 Years of Trusted Interconnection
> >
> > *
> > *
> > M:_+31 64 7900 360_ <tel:+31647900360>
> > Wilhelminakade 123, 4th floor
> > 3072 AP Rotterdam
> > The Netherlands
> > /This e-mail contains proprietary information about NL-ix. It is
> > exclusively intended for the recipient of this e-mail, and should not
> > be copied or distributed to Third parties. If you have received this e-
> > mail in error, kindly notify us immediately and delete the message
> > (including any attachments) from your system. None of the pricing or any
> > other information contained in, or attached to this document shall be
> > contractually binding unless and until incorporated in a formal written
> > and countersigned contract between the parties./
> >
> >
> cix.net>>
> > *Datum: *maandag, 24 augustus 2026 om 13:55
> > *Onderwerp: *AW: EPF 19 Attendance – NL-IX and Open Peering
> >
> > Dear Léon,
> >
> > Thank you for your message and for sharing the background. We fully
> > understand your perspective and appreciate NL-IX’s long-standing support
> > of EPF.
> >
> > At the same time, we have recently tightened and clarified our EPF
> > participation terms and will apply them consistently and strictly going
> > forward. This is important to ensure fairness and equal treatment for
> > all participants and sponsors. We therefore kindly ask for your
> > understanding and acceptance that, unfortunately, we cannot make an
> > exception for EPF 2026.
> >
> > We sincerely regret any inconvenience this may cause. Please be assured
> > that this decision is not directed against any individual or company,
> > but solely reflects our commitment to applying the participation terms
> > fairly and consistently to everyone.
> >
> > We greatly value having NL-IX on board as an EPF sponsor and very much
> > appreciate your continued support and commitment to the EPF community.
> >
> > Please let us know who the four NL-IX participants will be, so that we
> > can make sure the registrations are correctly reflected on our side.
> >
> > Thank you for your understanding, and we look forward to welcoming you
> > and the NL-IX team at EPF 2026.
> >
> > Kind regards,
> >
> > Carolin
> >
> > On behalf of the hosts (AMS-IX, DE-CIX, LINX and NETNOD)
> >
> > *Gesendet:* Montag, 24. August 2026 11:07
> cix.net>>
> > *Betreff:* FW: EPF 19 Attendance – NL-IX and Open Peering
> >
> > Dear Carolin,
> >
> > Thank you for your email and for taking the time to explain the
> > application of the EPF attendance policy.
> >
> > First of all, we fully understand and respect the need to apply the
> > rules consistently and fairly across all participants and sponsors.
> >
> > That said, we would like to provide some context from our side. NL-ix is
> > sponsoring EPF for the third consecutive year, and our registration
> > approach this year has been identical to that of previous years. In all
> > prior editions, this has never resulted in any concerns or issues being
> > raised.
> >
> > In fact, in 2024 it was not a problem for us to have an additional
> > colleague attending through Open Peering alongside our sponsorship
> > registrations, resulting in a total of five attendees. Last year,
> > including the sponsorship registrations, we attended with four
> > representatives. Given this history, the current interpretation comes as
> > a surprise to us.
> >
> > We would therefore like to kindly request a one-time exception for EPF
> > 2026. The registrations have already been completed, appointments during
> > EPF 2026 and some travel and hotel arrangements have already been
> > planned and booked based on our understanding of the participation model
> > applied in previous years. As such, receiving this notification at this
> > stage creates some practical difficulties. Should attendance beyond the
> > four included sponsor registrations require an additional fee, we would
> > be happy to pay the €500 registration fee per extra colleague referenced
> > on the EPF registration website for a fifth and sixth participant.
> >
> > Looking ahead, we will of course take the clarified interpretation of
> > the attendance policy into account when considering our participation
> > and sponsorship plans for future editions.
> >
> > We greatly value EPF and our long-standing involvement in the community,
> > and we hope that a practical solution can be found for this year's event.
> >
> > Thank you for considering our request. We look forward to hearing
> from you.
> >
> > Kind regards,
> >
> > Léon van der Laan
> >
> > Commercial Director
> >
> > *Late Summer Drink 2026*
> >
> > 10^th September 2025
> >
> > 17:00–23:00 (CEST)
> >
> > Scheveningen, Netherlands
> >
> > summer-drink-2026/>
> >
> > *NL-IX-25-years-Bounce-White-2.gif*
> >
> > NL-ix — 25 Years of Trusted Interconnection
> >
> > M:_+31 64 7900 360_ <tel:+31647900360>
> >
> >
> >
> > Wilhelminakade 123, 4th floor
> >
> > 3072 AP Rotterdam
> >
> > The Netherlands
> >
> > /This e-mail contains proprietary information about NL-ix. It is
> > exclusively intended for the recipient of this e-mail, and should not
> > be copied or distributed to Third parties. If you have received this e-
> > mail in error, kindly notify us immediately and delete the message
> > (including any attachments) from your system. None of the pricing or any
> > other information contained in, or attached to this document shall be
> > contractually binding unless and until incorporated in a formal written
> > and countersigned contract between the parties./
> >
> > Begin forwarded message:
> >
> >
> > *Subject: * *EPF 19 Attendance – NL-IX and Open Peering*
> >
> > *Date: *21 August 2026 at 16:15:06 CEST
> >
> >
> >
> > Dear NL-IX and Open Peering colleagues,
> >
> > I hope you are well.
> >
> > Following a review of the EPF registrations, we received a note
> > regarding the registrations from NL-IX and Open Peering. As both
> > entities belong to the same parent organisation, Broadband Hosting
> > B.V., we need to apply the EPF attendance policy accordingly.
> >
> > _The relevant rule states:_
> >
> > “The attendance limit applies per organisation, not per ASN. This
> > means that organisations with multiple ASNs connected to one or more
> > host IXPs are still limited to a maximum of four representatives in
> > total. Separate entities belonging to the same parent organisation
> > may be treated as a single entity for capacity limits.”
> >
> > As a Silver Sponsor, your sponsorship includes four attendees. Four
> > representatives is also the maximum number of participants permitted
> > per network under the general EPF attendance rules.
> >
> > Therefore, if NL-IX and Open Peering would like to attend with six
> > representatives in total, it would be necessary to upgrade the
> > sponsorship to Platinum, which would allow the additional attendees.
> >
> > If you would prefer to remain on the Silver Sponsorship, could you
> > please let us know which four participants will attend the EPF and
> > whose names we should remove from the registration list *by Monday,
> > 24 August, at the latest?*
> >
> > We fully appreciate that this may be inconvenient, and we hope you
> > understand that we need to apply the rules consistently to ensure a
> > fair and balanced event for all participants and sponsors.
> >
> > Thank you very much for your understanding and cooperation. Please
> > let us know how you would like to proceed.
> >
> > Best regards,
> >
> > Carolin
> >
> > On behalf of the EPF hosts
> >
> >
>
> --
> Arnold Nipper
> Chief Technology Evangelist and Co-Founder
>
> DE-CIX Management GmbH
> Lindleystraße 12 | 60314 Frankfurt a.M. | Germany
> Phone & Mobile +49 172 2650958
> bookwithme>
> Geschaeftsfuehrer Ivaylo Ivanov, Alexander Hüsch
> Registergericht AG Koeln HRB 51135
>
>
>
>
--
Arnold Nipper
Chief Technology Evangelist and Co-Founder
DE-CIX Management GmbH
Lindleystraße 12 | 60314 Frankfurt a.M. | Germany
Phone & Mobile +49 172 2650958
Geschaeftsfuehrer Ivaylo Ivanov, Alexander Hüsch
Registergericht AG Koeln HRB 51135