Dear Léon,
Thank you for your message and for sharing the background. We fully understand your perspective and appreciate NL-IX’s long-standing support of EPF.
At the same time, we have recently tightened and clarified our EPF participation terms and will apply them consistently and strictly going forward. This is important to ensure fairness and equal treatment for all participants and sponsors. We therefore kindly ask for your understanding and acceptance that, unfortunately, we cannot make an exception for EPF 2026.
We sincerely regret any inconvenience this may cause. Please be assured that this decision is not directed against any individual or company, but solely reflects our commitment to applying the participation terms fairly and consistently to everyone.
We greatly value having NL-IX on board as an EPF sponsor and very much appreciate your continued support and commitment to the EPF community.
Please let us know who the four NL-IX participants will be, so that we can make sure the registrations are correctly reflected on our side.
Thank you for your understanding, and we look forward to welcoming you and the NL-IX team at EPF 2026.
Kind regards,
Carolin
On behalf of the hosts (AMS-IX, DE-CIX, LINX and NETNOD)
Von: Léon van der Laan <leonde@nl-ix.net>
Gesendet: Montag, 24. August 2026 11:07
An: Carolin Geib <carolin.geib@de-cix.net>
Cc: orga@peering-forum.eu
Betreff: FW: EPF 19 Attendance – NL-IX and Open Peering
Dear Carolin,
Thank you for your email and for taking the time to explain the application of the EPF attendance policy.
First of all, we fully understand and respect the need to apply the rules consistently and fairly across all participants and sponsors.
That said, we would like to provide some context from our side. NL-ix is sponsoring EPF for the third consecutive year, and our registration approach this year has been identical to that of previous years. In all prior editions, this has never resulted in any concerns or issues being raised.
In fact, in 2024 it was not a problem for us to have an additional colleague attending through Open Peering alongside our sponsorship registrations, resulting in a total of five attendees. Last year, including the sponsorship registrations, we attended with four representatives. Given this history, the current interpretation comes as a surprise to us.
We would therefore like to kindly request a one-time exception for EPF 2026. The registrations have already been completed, appointments during EPF 2026 and some travel and hotel arrangements have already been planned and booked based on our understanding of the participation model applied in previous years. As such, receiving this notification at this stage creates some practical difficulties. Should attendance beyond the four included sponsor registrations require an additional fee, we would be happy to pay the €500 registration fee per extra colleague referenced on the EPF registration website for a fifth and sixth participant.
Looking ahead, we will of course take the clarified interpretation of the attendance policy into account when considering our participation and sponsorship plans for future editions.
We greatly value EPF and our long-standing involvement in the community, and we hope that a practical solution can be found for this year's event.
Thank you for considering our request. We look forward to hearing from you.
Kind regards,
Léon van der Laan
Commercial Director
Late Summer Drink 2026
10th September 2025
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