Dear Carolin, Thank you for your email and for taking the time to explain the application of the EPF attendance policy. First of all, we fully understand and respect the need to apply the rules consistently and fairly across all participants and sponsors. That said, we would like to provide some context from our side. NL-ix is sponsoring EPF for the third consecutive year, and our registration approach this year has been identical to that of previous years. In all prior editions, this has never resulted in any concerns or issues being raised. In fact, in 2024 it was not a problem for us to have an additional colleague attending through Open Peering alongside our sponsorship registrations, resulting in a total of five attendees. Last year, including the sponsorship registrations, we attended with four representatives. Given this history, the current interpretation comes as a surprise to us. We would therefore like to kindly request a one-time exception for EPF 2026. The registrations have already been completed, appointments during EPF 2026 and some travel and hotel arrangements have already been planned and booked based on our understanding of the participation model applied in previous years. As such, receiving this notification at this stage creates some practical difficulties. Should attendance beyond the four included sponsor registrations require an additional fee, we would be happy to pay the €500 registration fee per extra colleague referenced on the EPF registration website for a fifth and sixth participant. Looking ahead, we will of course take the clarified interpretation of the attendance policy into account when considering our participation and sponsorship plans for future editions. We greatly value EPF and our long-standing involvement in the community, and we hope that a practical solution can be found for this year's event. Thank you for considering our request. We look forward to hearing from you. Kind regards, Léon van der Laan Commercial Director Late Summer Drink 2026 10th September 2025 17:00 – 23:00 (CEST) Scheveningen, Netherlands Register Here<https://www.nl-ix.net/articles-events/event/late-summer-drink-2026/> [NL-IX-25-years-Bounce-White-2.gif] NL-ix — 25 Years of Trusted Interconnection M: +31 64 7900 360<tel:+31647900360> E: leonde@nl-ix.net<mailto:yourname@nl-ix.net> W: nl-ix.net<http://www.nl-ix.net/> Wilhelminakade 123, 4th floor 3072 AP Rotterdam The Netherlands This e-mail contains proprietary information about NL-ix. It is exclusively intended for the recipient of this e-mail, and should not be copied or distributed to Third parties. If you have received this e-mail in error, kindly notify us immediately and delete the message (including any attachments) from your system. None of the pricing or any other information contained in, or attached to this document shall be contractually binding unless and until incorporated in a formal written and countersigned contract between the parties. Begin forwarded message: From: Carolin Geib <carolin.geib@de-cix.net> Subject: EPF 19 Attendance – NL-IX and Open Peering Date: 21 August 2026 at 16:15:06 CEST To: "dirk@nl-ix.net" <dirk@nl-ix.net>, "kevin@nl-ix.net" <kevin@nl-ix.net>, "vinnie@nl-ix.net" <vinnie@nl-ix.net>, "nadir@nl-ix.net" <nadir@nl-ix.net>, "slobodan@nl-ix.net" <slobodan@nl-ix.net>, "mike@nl-ix.net" <mike@nl-ix.net> Cc: "'orga@peering-forum.eu'" <orga@peering-forum.eu> Dear NL-IX and Open Peering colleagues, I hope you are well. Following a review of the EPF registrations, we received a note regarding the registrations from NL-IX and Open Peering. As both entities belong to the same parent organisation, Broadband Hosting B.V., we need to apply the EPF attendance policy accordingly. The relevant rule states: “The attendance limit applies per organisation, not per ASN. This means that organisations with multiple ASNs connected to one or more host IXPs are still limited to a maximum of four representatives in total. Separate entities belonging to the same parent organisation may be treated as a single entity for capacity limits.” As a Silver Sponsor, your sponsorship includes four attendees. Four representatives is also the maximum number of participants permitted per network under the general EPF attendance rules. Therefore, if NL-IX and Open Peering would like to attend with six representatives in total, it would be necessary to upgrade the sponsorship to Platinum, which would allow the additional attendees. If you would prefer to remain on the Silver Sponsorship, could you please let us know which four participants will attend the EPF and whose names we should remove from the registration list by Monday, 24 August, at the latest? We fully appreciate that this may be inconvenient, and we hope you understand that we need to apply the rules consistently to ensure a fair and balanced event for all participants and sponsors. Thank you very much for your understanding and cooperation. Please let us know how you would like to proceed. Best regards, Carolin On behalf of the EPF hosts
